Executive Administrative Coordinator

Constellation; Chicago (IL); Hybrid; USD 78,000 - 88,000; Full time

Job summary

Constellation is seeking an experienced Administrative Assistant in Clinton, IL to support the Management team with a broad range of executive services. The role requires excellent organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include calendar management, document preparation, budget oversight, event coordination, and cross-team collaboration.

Qualifications

• High school diploma or GED required.
• 5+ years of administrative experience, including 3+ years supporting a senior manager.
• Proficiency with Microsoft 365 and office tools; ability to learn new technologies.

Responsibilities

• Schedule and manage appointments, meetings, and conferences; prioritize calls, emails, and inquiries.
• Prepare and edit documents, reports, presentations, and correspondence for special projects.
• Oversee budget management, monitor expenses, and process invoices.
• Organize and facilitate events like staff meetings, retreats, and workshops.
• Review timesheets and payroll reports, and enter data into payroll systems.
• Provide administrative support to other business units as needed.
• Promote coordination across functional teams and maintain data confidentiality.
• Anticipate and resolve issues for the executive and ensure adherence to expense policies.

Skills

Communication

Organization

Time management

Independence

Interpersonal skills

Problem solving

Adaptability

Education

High school Diploma or GED

Tools

Microsoft 365

Concur

Oracle

AS9

SailPoint

Job description

Clinton, Illinois
Administration
Hybrid
138584
NE3- NE3 Non Exempt Ladder
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Job Description

Who We Are

As the largest private-sector power producer in the world and the nation's largest producer of clean and reliable energy, Constellation is focused on our purpose: lighting the way to a brilliant tomorrow for all. We have been the leader in clean energy production for more than a decade, and we are cultivating a workplace where our employees can grow, thrive, and contribute. Now integrated with Calpine, our portfolio includes 55 gigawatts of capacity from nuclear, natural gas, geothermal, hydro, wind and solar facilities, with the generating capacity to power the equivalent of 27 million homes.

Our culture and employee experience make it clear: We are powered by passion and purpose. Together, we're creating healthier communities and a cleaner planet, and our people are the driving force behind our success. At Constellation, you can build a fulfilling career with opportunities to learn, grow and make an impact. By doing our best work and meeting new challenges, we can accomplish great things. Join us in meeting the country's energy needs today and tomorrow.

Total Rewards

Constellation offers an extensive selection of benefits and rewards to help our employees thrive professionally and personally. We provide competitive compensation and a wide-range of benefits that support both employees and their families, helping them prepare for the future. In addition to highly competitive salaries, eligible employees are offered a bonus program, 401(k) with company match, employee stock purchase program; comprehensive medical, dental and vision benefits, including robust wellbeing programs; disability and life insurance benefits; paid time off for vacation, holidays, and sick days; and much more.

Expected salary range of $37.64/hr to $41.83/hr., varies based on experience, along with comprehensive benefits package that includes bonus and 401(k).

Primary Purpose of Position

Provides a broad range of highly responsible administrative services to support the Management team and the Business Unit. Employs excellent organizational skills and takes initiative to perform diverse duties and functions that require confidentiality/discretion, attention to detail and prioritization. Communicates and interfaces with others with efficiency and professionalism. Relies on experience and judgment to plan and accomplish goals. May direct and lead the work of others.

Primary Duties and Accountabilities

• Schedule and manage appointments, meetings, and conferences, while prioritizing phone calls, emails, and inquiries.
• Prepare and edit documents, reports, presentations, and correspondence, supporting special projects and initiatives.
• Oversee budget management, including monitoring expenses and processing invoices.
• Organize and facilitate events, such as staff meetings, retreats, and workshops.
• Reviews timesheets and payroll reports, and enters data into the payroll system.
• Provides administrative support to other business units as needed.
• Supports, facilitates, and promotes coordination and collaboration across functional teams.
• Ensure the confidentiality and security of information and data, maintaining the highest level of professionalism and discretion.
• Anticipate and resolve any issues or problems that may arise for the executive.
• Ensure compliance with company policies related to expense reporting and approval process, submit expenses on behalf of the executive. May act as a delegate in reviewing and approving expense reports for the department.

Minimum Qualifications

• High school Diploma or GED
• 5-years of administrative experience, including 3-years supporting a senior member of management or other relevant experience
• Proficient in understanding and ability to use Microsoft 365 and Office tools, and ability to learn new technologies and tools
• Excellent written and verbal communication skills
• Strong organizational, time management, and problem-solving skills
• Demonstrated ability to work independently with minimal supervision, showing strong ownership and a commitment to producing high-quality work
• Flexibility to handle multiple daily deadlines and adapt to changing priorities
• Demonstrated ability to build consensus and establish trust
• Demonstrated ability to identify and implement process enhancements and efficiencies
• Demonstrated business acumen
• Demonstrated administrative, organizing and planning skills
• Demonstrated knowledge of corporate and business unit policies procedures and practices
• Ability to multi-task and work with teams and independently in a fast paced, dynamic environment, under deadline pressure with external and internal partners at all levels

Preferred Qualifications

• Proven ability to manage multiple tasks and projects through strong project management and planning skills
• Experience with Concur or travel/expense software, timekeeping software, AS9, Oracle, SailPoint or service ticket software