Executive Admin Lead - Hybrid Healthcare Support

Brigham and Women's Hospital; Boston (MA); Hybrid; USD 56,764,000 - 81,091,000; Full time

Job summary

Brigham and Women's Physicians Organization, Inc. is seeking an experienced administrative professional to provide high-level support to the executive and management teams.

The role involves managing schedules, coordinating meetings, handling correspondence, and performing clerical duties to ensure smooth office operations. The position may lead junior staff and requires collaboration with internal teams and external partners.

Qualifications

• Bachelor’s or higher not required; degree preferred in related field.
• Healthcare setting experience is valuable.
• Strong familiarity with hospital administration processes.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed
• Oversee office supplies inventory, ordering, and distribution.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with IT for technical support and equipment needs.
• Assist in the planning and execution of special projects and events.
• Monitor project time lines and ensure deadlines are met.

Skills

Microsoft Office Suite

Verbal communication

Written communication

Organization

Independent work

Detail orientation

Education

High School Diploma or equivalent

Associate's Degree in Business Administration or Related Field preferred

Job description

Brigham and Women's Physicians Organization, Inc. is seeking an experienced administrative professional to provide high-level support to the executive and management teams.

The role involves managing schedules, coordinating meetings, handling correspondence, and performing clerical duties to ensure smooth office operations. The position may lead junior staff and requires collaboration with internal teams and external partners.