Executive Admin Lead - Hybrid | Calendar & Travel Pro

Under Armour, Inc.; Baltimore (MD); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

UA Give Back Volunteer Days

Merchandise Discounts

401(k) plan matching

Maternity and Parental Leave

Job summary

Under Armour is seeking a Sr. Administrative Assistant to support executives with daily administrative duties and beyond.

The role requires strong calendar management, travel coordination, and proactive, service-oriented collaboration across departments in a hybrid Baltimore, MD environment. The candidate should excel at multi-tasking, communication, and maintaining confidentiality, with a minimum of a Bachelor’s degree and 3 years of professional experience.

Qualifications

• Must be able to support more than one Executive
• Must possess a service-oriented and proactive mindset
• Must have a positive attitude
• Know that you will be working outside of “standard” working hours
• Be able to interact with Executives on a professional and personal level
• Able to work in a fast-paced environment with the ability to multi-task and remain calm under pressure
• Enjoy working and connecting with people at all levels of the organization and solving problems on behalf of the Executive
• Flexible with change and able to shift gears quickly
• Need to have good judgment for when you need to make decisions on behalf of your Executive and when deciding what to prioritize
• Organization is key
• Strong Communication skills- able to express facts and ideas in writing in a clear, convincing, and organized manner
• Listen effectively and clarify information as needed
• Have knowledge around basic IT items
• Willing to go above and beyond
• Attention to detail mindset
• Have an open mind, and know that this job can go beyond being an assistant
• Be able to network in company, and make strong connections amongst cross functional teams

Responsibilities

• Respond to sensitive and highly confidential information with discretion and professionalism
• Maintain and prioritize Outlook Calendars on a daily, weekly and monthly basis – avoid meeting overlaps, be protective of executive’s time
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, and when needed, take meeting notes
• Coordinate travel and create travel itineraries for Executives
• Complete and submit expense reports
• Prepare outgoing emails to executives’ organizations
• Compile information and creates presentations in Microsoft Power Point/ Keynote if needed.
• Help the Executive’s team with tasks as needed
• Update team/department on company housekeeping items
• Work with other department admins to schedule meetings, align executives’ calendars, and stay up to date on what is happening cross-functionally
• Order and maintain supplies and arranges for equipment maintenance for team.
• Help team onboard new teammates
• Manage design studio operations - maintain the calendar, supplies & assist in sample management
• Assist in sample shipments both domestically & internationally
• Willingness to be active & hands on, spend time away from the desk and in our design space
• Other duties may be assigned

Skills

Calendar management

Travel coordination

Email correspondence

Meeting coordination

Multi-tasking

Education

Bachelor's degree

3 years of professional experience

Tools

Outlook

PowerPoint

Keynote

Job description

Under Armour is seeking a Sr. Administrative Assistant to support executives with daily administrative duties and beyond.

The role requires strong calendar management, travel coordination, and proactive, service-oriented collaboration across departments in a hybrid Baltimore, MD environment. The candidate should excel at multi-tasking, communication, and maintaining confidentiality, with a minimum of a Bachelor’s degree and 3 years of professional experience.