Executive Admin Lead - Calendar, Travel & Events

Staples, Inc.; Framingham (MA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

PTO & holidays

Employee discounts

401(k) match

Wellness programs

Job summary

Staples, Inc. is seeking a Senior Administrative Assistant in Framingham, MA to provide high-level support to senior leaders and streamline department operations.

You will manage calendars, coordinate meetings and travel, and develop templates for communications and reports while handling confidential information with discretion. The role demands organization, proactive problem-solving, and independence in a fast-paced corporate setting.

Qualifications

• High School Diploma or GED.
• Minimum 5 years of experience in an administrative support role.
• Minimum 3 years of experience supporting senior executives or leadership teams.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience creating and maintaining business correspondence and document templates.
• Experience with executive calendar management and scheduling.
• Experience preparing reports, presentations, and business communications.
• Ability to manage multiple assignments and priorities with minimal supervision.

Responsibilities

• Provide comprehensive administrative support to one or more senior executives to ensure efficient department operations.
• Manage complex calendars, scheduling priorities, and executive time management activities.
• Organize and coordinate meetings, events, and travel arrangements for executives and departmental teams.
• Develop and maintain templates for departmental correspondence, reports, presentations, and business documents.
• Handle highly sensitive and confidential information with professionalism and discretion.
• Track, process, and report expenses related to executive and departmental activities.
• Manage incoming communications, prioritize requests, and route inquiries appropriately.
• Prepare reports, presentations, and business materials for executive leadership meetings.
• Coordinate logistics and support for department events, meetings, and special projects.
• Perform a wide range of administrative responsibilities independently while supporting departmental objectives.

Skills

Calendar management

Executive support

MS Office proficiency

Travel coordination

Template development

Confidential handling

Expense reporting

Reports & presentations

Coordination of events

Independent work

Education

Associate degree or professional certification

Bachelor’s degree (preferred)

Tools

Microsoft Office

Job description

Staples, Inc. is seeking a Senior Administrative Assistant in Framingham, MA to provide high-level support to senior leaders and streamline department operations.

You will manage calendars, coordinate meetings and travel, and develop templates for communications and reports while handling confidential information with discretion. The role demands organization, proactive problem-solving, and independence in a fast-paced corporate setting.