Senior Assistant Administrative

Staples; Framingham (MA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

PTO & holidays

Employee discounts

401(k) matching

Wellness programs

Job summary

Staples is seeking a Senior Administrative Assistant to provide high-level support to senior leaders and act as a trusted partner in driving organizational effectiveness. The role requires exceptional organization, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced environment.

You will coordinate calendars, meetings, travel, and prepare reports and presentations for executive leadership, while developing templates and ensuring smooth

Qualifications

• High School Diploma or GED.
• 5+ years of administrative support experience.
• 3+ years supporting senior executives or leadership teams.
• Proficiency with Word, Excel, PowerPoint, and Outlook.
• Experience creating and maintaining templates for business documents.

Responsibilities

• Provide comprehensive administrative support to senior executives to ensure efficient department operations.
• Manage complex calendars and executive time management.
• Organize meetings, events, and travel arrangements for executives and teams.
• Develop and maintain templates for departmental communications and reports.
• Handle confidential information with professionalism and discretion.
• Track, process, and report executive and departmental expenses.
• Prepare reports and materials for leadership meetings.
• Coordinate logistics for department events and projects.

Skills

Organizational skills

Communication skills

Attention to detail

Proactive problem-solving

Independence

Interpersonal skills

Education

Associate degree or professional certification

Bachelor's degree in Business Administration/Communications

Tools

Microsoft Office Suite

Job description

Staples is business to business. You're what binds us together.

At Staples, our success depends on strong partnerships, exceptional organization, and seamless business operations. As a Senior Administrative Assistant, you will provide high-level support to senior leaders, serving as a trusted partner who helps drive organizational effectiveness. This role is ideal for a highly organized, detail-oriented professional who excels at managing multiple priorities, handling confidential information with discretion, and supporting executive leadership in a fast-paced environment. You'll have the opportunity to make a meaningful impact by coordinating critical business activities and enabling leaders to focus on strategic priorities.

What you'll be doing:

• Provide comprehensive administrative support to one or more senior executives to ensure efficient department operations.
• Manage complex calendars, scheduling priorities, and executive time management activities.
• Organize and coordinate meetings, events, and travel arrangements for executives and departmental teams.
• Develop and maintain templates for departmental correspondence, reports, presentations, and business documents.
• Handle highly sensitive and confidential information with professionalism and discretion.
• Track, process, and report expenses related to executive and departmental activities.
• Manage incoming communications, prioritize requests, and route inquiries appropriately.
• Prepare reports, presentations, and business materials for executive leadership meetings.
• Coordinate logistics and support for department events, meetings, and special projects.
• Perform a wide range of administrative responsibilities independently while supporting departmental objectives.

What you bring to the table:

• Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
• Strong verbal and written communication skills with the ability to interact professionally at all levels.
• Strong attention to detail and commitment to accuracy.
• Proactive problem-solving skills and ability to anticipate executive needs in a fast-paced environment.
• Ability to take initiative, adapt to changing priorities, and work independently.
• Strong interpersonal skills and ability to build productive working relationships across the organization.
• Demonstrated professionalism and sound judgment when working with sensitive information and senior leaders.
• Ability to coordinate multiple activities, stakeholders, and deadlines while maintaining a high level of service.

What's Needed - Basic Qualifications

• High School Diploma or GED.
• Minimum 5 years of experience in an administrative support role.
• Minimum 3 years of experience supporting senior executives or leadership teams.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience creating and maintaining business correspondence and document templates.
• Experience with executive calendar management and scheduling.
• Experience preparing reports, presentations, and business communications.
• Ability to manage multiple assignments and priorities with minimal supervision.

What's needed - Preferred Qualifications:

• Associate Degree or professional certification in Administrative Services, Business Management, or a related field.
• Bachelor's Degree in Business Administration, Communications, or a related field.
• Experience leading workgroups, coordinating support activities, or mentoring junior staff.
• Advanced certification in administrative management.
• Experience using project management tools and event planning software.
• Experience supporting executive-level leaders in a corporate environment.

We Offer:

• Inclusive culture with associate-led Business Resource Groups
• 112 Hours of PTO and Holiday Schedule (7 observed paid holidays + 1 floating holiday)
• Online and Retail Discounts, Company Match 401(k), Physical and Mental Health Wellness programs, and more!

The salary range represents the expected compensation for this role at the time of posting. The specific base pay may be influenced by a variety of factors to include the candidate's experience, skill set, education, business considerations, geography, and internal equity. Some roles may also be eligible for overtime pay, in accordance with federal and state requirements.