Executive Admin III: Calendar Master & Travel Pro

Ledgent Technology; New York (NY); On-site; USD 55,000 - 58,000; Full time

Job summary

Ledgent Technology is seeking an Administrative Assistant III to provide high-level administrative support to business leaders and teams in New York, NY. The role requires exceptional organizational skills, complex calendar and travel management experience, strong communication abilities, and a proactive approach to problem-solving in a fast-paced corporate environment.

The position is a 6-month contract with onsite schedule and pay up to $41.38/hour.

Qualifications

• Experience providing high-level administrative support in a corporate environment.
• Strong calendar management and meeting coordination skills.
• Experience arranging complex domestic and international travel.

Responsibilities

• Manage complex executive calendars, prioritize scheduling requests, and coordinate meeting logistics.
• Schedule and organize internal and external meetings, including room reservations, visitor access, and equipment setup.
• Welcome and escort visitors, candidates, and meeting attendees as needed.
• Coordinate detailed domestic and international travel arrangements, including itineraries, visas, passports, Global Entry, TSA PreCheck, and security requirements.
• Prepare and reconcile monthly expense reports using Concur.
• Create and edit correspondence, reports, presentations, and other business documents.
• Compile, maintain, and analyze data to generate reports, charts, graphs, and presentations.
• Support departmental reporting and compliance-related activities.
• Assist with department meetings, team events, and project initiatives.
• Provide backup support to other administrative team members.
• Identify opportunities to improve administrative processes and workflow efficiency.
• Participate in special projects and perform additional duties as assigned.

Skills

Calendar management

Meeting coordination

Travel arrangements

Microsoft Office

Communication

Discretion

Time management

Tools

Concur

Microsoft Office

Job description

Ledgent Technology is seeking an Administrative Assistant III to provide high-level administrative support to business leaders and teams in New York, NY. The role requires exceptional organizational skills, complex calendar and travel management experience, strong communication abilities, and a proactive approach to problem-solving in a fast-paced corporate environment.

The position is a 6-month contract with onsite schedule and pay up to $41.38/hour.