Executive Administrative Assistant — Calendar & Travel

Randstad USA; Los Angeles (CA); On-site; USD 54,000 - 57,000; Full time

Benefits offered by this job

Medical

Prescription

Dental

Vision

AD&D

Life insurance

Short-term disability

401K

Job summary

Randstad USA is seeking an Administrative Assistant III in Los Angeles to support senior leaders. The role involves managing extensive calendars, coordinating global travel, and reconciling expenses with Concur, while preparing data-driven reports and presentations.

The ideal candidate has 3+ years in high-level admin support, strong communication skills, and familiarity with investment-related contexts. This on-site role offers professional growth within a dynamic, supportive team.

Qualifications

• 3+ years of proven background in high-level administrative support, demonstrating consistent accuracy and a meticulous attention to detail.
• A foundational understanding of the investment business and manager roles to anticipate executive needs.
• Proficiency with enterprise software, specifically Concur expense reporting and advanced office systems.
• Exceptional written and oral communication skills, with the ability to adapt to feedback and prioritize urgent vs non-urgent tasks.

Responsibilities

• Orchestrate Schedules: Manage extensive executive calendars and prioritize urgent needs.
• Coordinate Global Travel: Arrange multi-destination itineraries, visa requirements, and high-risk location logistics.
• Streamline Operations: Reconcile multi-currency monthly expenses and corporate cards using Concur.
• Synthesize Data: Compile internal and market data into charts, reports, and presentations.
• Facilitate Engagement: Organize department meetings, greet visitors, and back up peer assistants.

Skills

Administrative Assistant

Maintaining Calendars

Global Entry applications

multi-destination itineraries

Oral Communication

Handling Confidential Information

Problem Solving

Concur

Expense Reporting

Creating Presentations

Organization

Prioritizing

Administrative Duties

Written Communication

MS Office

Education

Bachelors

Tools

Concur

MS Office

Job description

Randstad USA is seeking an Administrative Assistant III in Los Angeles to support senior leaders. The role involves managing extensive calendars, coordinating global travel, and reconciling expenses with Concur, while preparing data-driven reports and presentations.

The ideal candidate has 3+ years in high-level admin support, strong communication skills, and familiarity with investment-related contexts. This on-site role offers professional growth within a dynamic, supportive team.