Executive Administrative Assistant: Global Scheduling & Travel

CEI; Northern, New York (KY, NY); Hybrid; USD 40,000 - 57,000; Full time

Job summary

CEI in New York, NY is seeking an Executive Administrative Assistant for Financial Services to support senior leaders with complex calendar management, meeting coordination across time zones, and travel arrangements. The role requires discretion with confidential materials, strong MS Office skills (Outlook, Word, Excel, PowerPoint), and the ability to handle multiple priorities in a fast-paced environment.

This is a contract/W2 position offering $35/hour and eligibility for medical, dental,

Qualifications

• Undergraduate degree in related business field of study.
• 2+ years of relevant experience preferred.
• Experience handling confidential materials at all levels.
• Knowledge of administrative procedures and MS Word, Excel & PowerPoint.
• Experience coordinating travel and expense reporting.

Responsibilities

• Calendar Management – complex agenda and meetings across time zones.
• Schedule and track client meetings, including Board and Regulatory meetings.
• Domestic & International Travel arrangements; expense claims.
• Coordinate webcasts, video and telepresence conferences as needed.
• Preparation and coordination of departmental meetings, events, and Town Halls.
• Managing logistics for visitors.
• Assist with onboarding of new hires and transfer candidates.
• Ordering, replenishment and distribution of departmental supplies.
• Maintain current e-mail distribution lists in Outlook.
• Modifications and distribution of departmental reports.
• Handle projects or tasks as required by management.
• Manage principals' inbox/outbox with extensive follow up.

Skills

Calendar management

Executive support

Travel coordination

Confidentiality

MS Office Proficiency (Outlook/Word/Ex

Education

Undergraduate degree

Tools

Outlook

Excel

PowerPoint

Word

Job description

CEI in New York, NY is seeking an Executive Administrative Assistant for Financial Services to support senior leaders with complex calendar management, meeting coordination across time zones, and travel arrangements. The role requires discretion with confidential materials, strong MS Office skills (Outlook, Word, Excel, PowerPoint), and the ability to handle multiple priorities in a fast-paced environment.

This is a contract/W2 position offering $35/hour and eligibility for medical, dental,