Executive Admin & HR Operations Specialist

The Arc Fresno/Madera Counties; Fresno (CA); On-site; USD 42,000 - 65,000; Full time

Job summary

The Arc Fresno/Madera Counties is seeking an Executive Administrative Assistant to support the Executive Director, Directors Team, and Human Resources. The role involves a wide range of clerical and administrative duties to help achieve the agency's day-to-day goals.

Responsibilities include coordinating meetings, managing communications, handling mail and shipments, preparing materials, and supporting onboarding, travel, and events.

Qualifications

• Equivalent of two-year college or technical school with three years related experience.
• Must possess valid California Driver’s License, auto insurance and clean DMV records.
• Must be highly organized and detail-oriented.
• Proficient with PC software including word processing, spreadsheets, presentation, PowerPoint, desktop publishing and typing 50 wpm.

Responsibilities

• Answers agency's main phone line for incoming calls, determines purpose and forwards or takes messages.
• Receives, sorts and routes mail and faxes to appropriate programs and staff.
• Maintains postage machine, shipping, tracking, and distributes packages.
• Creates and prints memos, reports, flyers and documents; orders supplies.
• Takes minutes at Board and Leadership meetings and distributes within a week.

Skills

Organization

Typing 50 wpm

MS Office

Communication

Education

Two-year college or technical school with three years related experience

Job description

The Arc Fresno/Madera Counties is seeking an Executive Administrative Assistant to support the Executive Director, Directors Team, and Human Resources. The role involves a wide range of clerical and administrative duties to help achieve the agency's day-to-day goals.

Responsibilities include coordinating meetings, managing communications, handling mail and shipments, preparing materials, and supporting onboarding, travel, and events.