Executive Administrative Coordinator

University of California; Fresno (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

University of California Fresno is seeking an experienced administrative professional to support a Dean, Director or department head. The role involves drafting and managing documents, maintaining records, coordinating budgets and complex scheduling, and providing staff support for committees.

The position requires handling sensitive information, liaising with multiple stakeholders, and ensuring timely completion of high‑priority tasks.

Qualifications

• Graduation from high school or GED equivalent and at least four years of progressively responsible clerical support experience, preferably in an academic environment.
• An associate degree in a relevant field may be substituted for one year of the required experience.
• Proficiency with standard office software and the ability to manage confidential information.

Responsibilities

• Provides clerical and administrative support to a Dean, Director or department head; composes documents and ensures accuracy and compliance with policies.
• Screens and responds to calls, emails and inquiries; coordinates calendar and liaison with other departments and partners.
• Coordinates department hiring processes for staff and faculty, including requisitions and scheduling.
• Performs payroll administrative tasks at the department level, auditing time logs and tracking leave.
• Maintains confidential personnel files and organized records; handles filing systems.

Skills

Office software

Communication skills

Recordkeeping

Calendar management

Attention to detail

Customer service

Research

Problem solving

Education

High school or GED

Associate degree (optional substitution)

Tools

Scanners

Databases

Spreadsheets

Job description

University of California Fresno is seeking an experienced administrative professional to support a Dean, Director or department head. The role involves drafting and managing documents, maintaining records, coordinating budgets and complex scheduling, and providing staff support for committees.

The position requires handling sensitive information, liaising with multiple stakeholders, and ensuring timely completion of high‑priority tasks.