Dynamic Administrative Assistant - Scheduling & Reports

Ultimate Staffing Services; Fresno (CA); On-site; USD 30,000 - 36,000; Full time

Job summary

Ultimate Staffing is seeking an Administrative Assistant to support daily office operations in Fresno, CA. This role offers temporary and temp-to-hire opportunities with hourly pay of USD 22–26.

Responsibilities include answering calls, scheduling meetings, preparing documents, and generating reports. Must demonstrate organization, communication skills, and the ability to multi-task effectively.

Qualifications

• 2–4 years of experience in a similar role.
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in MS Office; proficiency in Excel a HUGE plus!

Responsibilities

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Submit and reconcile expense reports
• Provide general support to visitors
• Provide information by answering questions and requests
• Research and create presentations
• Generate reports
• Prepare and monitor invoices
• Receive, sort and distribute the mail

Skills

Time management

Multitasking

Communication

Organization

Problem solving

Attention to detail

Education

High school diploma

College degree preferred

Tools

MS Office

Excel

Job description

Ultimate Staffing is seeking an Administrative Assistant to support daily office operations in Fresno, CA. This role offers temporary and temp-to-hire opportunities with hourly pay of USD 22–26.

Responsibilities include answering calls, scheduling meetings, preparing documents, and generating reports. Must demonstrate organization, communication skills, and the ability to multi-task effectively.