Dynamic Admin Assistant for Multi-Department Support

Ultimate Staffing; Oakhurst (CA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Competitive hourly pay

Job summary

Ultimate Staffing in California is seeking an Administrative Assistant to provide temporary clerical support across multiple departments in Oakhurst. The role requires flexibility to adapt to changing priorities and to help keep operations running smoothly.

Responsibilities include filing, data entry, answering phones, greeting visitors, scheduling meetings, proofreading correspondence, and maintaining records. Strong organizational skills and proficient Microsoft Office use are essential.

Qualifications

• High school diploma or GED required.
• Minimum one year administrative or clerical experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organization and attention to detail.
• Ability to manage multiple tasks and shifting priorities.
• Strong verbal and written communication skills.
• Must pass background check and drug/alcohol screening.

Responsibilities

• Provide general administrative support including filing, data entry, and document preparation.
• Answer phones, greet visitors, and assist with front desk coverage as needed.
• Schedule meetings, maintain calendars, and coordinate logistics.
• Prepare, proofread, and format correspondence and reports.
• Maintain organized electronic and physical records.
• Assist with event coordination and departmental projects.
• Handle sensitive information with confidentiality and professionalism.
• Support multiple departments with varying administrative needs.

Skills

MS Office proficiency

Front desk support

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Ultimate Staffing in California is seeking an Administrative Assistant to provide temporary clerical support across multiple departments in Oakhurst. The role requires flexibility to adapt to changing priorities and to help keep operations running smoothly.

Responsibilities include filing, data entry, answering phones, greeting visitors, scheduling meetings, proofreading correspondence, and maintaining records. Strong organizational skills and proficient Microsoft Office use are essential.