Executive Admin & Governance Coordinator

Beacon Group; Tucson (AZ); On-site; USD 50,000 - 70,000; Full time

Job summary

Beacon Group in Tucson, AZ is seeking an Executive Administrative Coordinator to directly support the President/CEO and Board of Directors. You will coordinate projects, governance processes, events, and cross‑department initiatives to keep critical work moving and advance our mission to help people with disabilities achieve independence.

If you are highly organized, proactive, and comfortable handling confidential matters, this role offers opportunities to impact organizational operations and

Qualifications

• 3–5 years of progressive administrative or executive support experience.
• Experience supporting executives, boards, or governance bodies.
• Excellent organization, attention to detail, written communication, and follow-through.
• Ability to manage competing priorities and anticipate next steps.
• Discretion with confidential matters.
• Ability to work with senior leaders, staff, clients, and external stakeholders.
• Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, Teams).

Responsibilities

• Provide administrative support to the President/CEO and Senior Management.
• Coordinate Board and committee administration, calendars, agendas, materials, minutes, records, follow-up, and new Board member onboarding.
• Maintain and improve administrative and governance processes, SOPs, calendars, and tracking systems.
• Coordinate cross-departmental administrative projects and organization-wide initiatives.
• Coordinate logistics for Board, executive, donor, staff, and other key organizational events.
• Provide functional oversight of front desk and administrative-support processes.
• Anticipate recurring needs and deadlines and ensure follow-through without requiring frequent direction.

Skills

Organization

Attention to detail

Written communication

Follow-through

Prioritization

Discretion

Stakeholder management

Education

AA degree or equivalent

Tools

Microsoft 365

Job description

Beacon Group in Tucson, AZ is seeking an Executive Administrative Coordinator to directly support the President/CEO and Board of Directors. You will coordinate projects, governance processes, events, and cross‑department initiatives to keep critical work moving and advance our mission to help people with disabilities achieve independence.

If you are highly organized, proactive, and comfortable handling confidential matters, this role offers opportunities to impact organizational operations and