Executive Administrative Coordinator

Beacon Group; Tucson (AZ); On-site; USD 50,000 - 70,000; Full time

Job summary

Beacon Group in Tucson, AZ is seeking an Executive Administrative Coordinator to directly support the President/CEO and Board of Directors. You will coordinate projects, governance processes, events, and cross‑department initiatives to keep critical work moving and advance our mission to help people with disabilities achieve independence.

If you are highly organized, proactive, and comfortable handling confidential matters, this role offers opportunities to impact organizational operations and

Qualifications

• 3–5 years of progressive administrative or executive support experience.
• Experience supporting executives, boards, or governance bodies.
• Excellent organization, attention to detail, written communication, and follow-through.
• Ability to manage competing priorities and anticipate next steps.
• Discretion with confidential matters.
• Ability to work with senior leaders, staff, clients, and external stakeholders.
• Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, Teams).

Responsibilities

• Provide administrative support to the President/CEO and Senior Management.
• Coordinate Board and committee administration, calendars, agendas, materials, minutes, records, follow-up, and new Board member onboarding.
• Maintain and improve administrative and governance processes, SOPs, calendars, and tracking systems.
• Coordinate cross-departmental administrative projects and organization-wide initiatives.
• Coordinate logistics for Board, executive, donor, staff, and other key organizational events.
• Provide functional oversight of front desk and administrative-support processes.
• Anticipate recurring needs and deadlines and ensure follow-through without requiring frequent direction.

Skills

Organization

Attention to detail

Written communication

Follow-through

Prioritization

Discretion

Stakeholder management

Education

AA degree or equivalent

Tools

Microsoft 365

Job description

Executive Administrative Coordinator

If you are highly organized, proactive, and enjoy being the person who keeps important work moving, this may be a great fit for you. You'll work directly with Beacon's President/CEO and Board of Directors while coordinating projects, events, administrative operations, and governance processes across the organization. And you'll do it in support of a mission that helps people with disabilities and other barriers to employment build skills, find meaningful work, and achieve greater independence.

What You'll Do

• Provide administrative support to the President/CEO and Senior Management.
• Coordinate Board and committee administration, including meeting calendars, agendas, materials, minutes, records, follow-up, and new Board member onboarding.
• Maintain and improve administrative and governance processes, SOPs, calendars, and tracking systems.
• Coordinate cross-departmental administrative projects and organization-wide initiatives.
• Coordinate logistics for Board, executive, donor, staff, and other key organizational events.
• Provide functional oversight of front desk and administrative-support processes.
• Anticipate recurring needs and deadlines and ensure follow-through without requiring frequent direction.

What We're Looking For

• 3–5 years of progressively responsible administrative, executive support, office management, governance support, or related experience.
• Experience supporting executives, Boards of Directors, committees, or similar governance bodies strongly preferred.
• Excellent organization, attention to detail, written communication, and follow-through.
• Ability to manage competing priorities and anticipate what needs to happen next.
• Sound judgment and discretion when handling confidential or sensitive matters.
• Ability to work effectively with senior leaders, Board members, staff, clients, and external stakeholders.
• Advanced proficiency with Microsoft 365, particularly Outlook, Word, Excel, and Teams.
• AA degree or equivalent; relevant experience may substitute for education.

About Beacon Group

Beacon Group is an Arizona nonprofit dedicated to creating opportunities for people with disabilities. Our programs and businesses help people build skills, find meaningful employment, and achieve greater independence.