Project Coordinator/Executive Administrative Assistant

Beacon Hill; Atlanta (GA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Federal and state leave programs

Job summary

A prestigious organization seeks a Project Coordinator/Executive Assistant to provide critical executive support for its leadership team in Atlanta. This role demands over 3 years of experience in executive administrative support, ensuring efficient office operations through organized filing, meeting coordination, and travel planning. The candidate will also manage communication effectively, contributing to overall office efficiency. This opportunity includes a robust benefits package upon hiring.

Qualifications

• 3+ years of executive administrative support experience.
• Highly organized with an ability to manage multiple tasks efficiently.

Responsibilities

• Provide executive administrative support to senior leadership.
• Maintain organized physical and digital filing systems.
• Oversee transmission and receipt of documents.
• Record detailed minutes for meetings.
• Assist with comprehensive travel planning.

Skills

Executive administrative support

Organizational skills

Job description

Recruiting for a Project Coordinator/Executive Assistant to work for a prestigious organization in the Atlanta area. This role plays a critical part in providing essential executive support to the leadership team in this expanding office. The successful candidate will be responsible for a wide range of tasks that contribute to the smooth functioning of our client's office operations.

Key Responsibilities

• Provide executive administrative support to senior leadership team of a reputable organization
• Maintain well‑organized physical and digital filing systems to support efficient workflow. Monitor and track suspense files to ensure timely follow‑up and completion of all assigned tasks
• Communication Support
• Oversee the accurate transmission and receipt of documents, including faxing, copying, and scanning. Provide dependable and professional telephone support, ensuring clear communication and excellent service.
• Meeting Coordination
• Record detailed, accurate minutes for internal meetings and assist in maintaining thorough documentation. Support effective communication by ensuring all meeting records are properly prepared and distributed.
• Travel Coordination
• Assist senior leadership with comprehensive travel planning
• Arrange flights, lodging, and ground transportation to ensure smooth and efficient business travel experiences.

Qualifications

• 3+ years of executive administrative support experience
• Highly organized

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.