Executive Admin & Front Desk Coordinator

Beacon Hill Staffing Group, LLC; Charlotte (NC); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical benefits

Paid leave

Job summary

Beacon Hill Staffing Group, LLC is seeking an Administrative Assistant / Front Desk Coordinator for our Charlotte office. The role is office-based with a Monday–Friday, 8:00 AM–5:00 PM schedule. You will greet visitors, support office leadership and project managers, and manage supplies.

Proficiency in Microsoft Office, strong customer service, and excellent organization and communication skills are essential. Experience in engineering, architecture, or professional services is preferred.

Qualifications

• Previous administrative, receptionist, or office support experience preferred.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and PowerPoint.
• Strong customer service, organization, and communication skills.
• Experience in an engineering, architecture, or professional services environment is preferred.

Responsibilities

• Serve as the front desk receptionist and greet visitors.
• Provide administrative support to office leadership and project managers.
• Order and manage office supplies.
• Coordinate and schedule meetings.
• Prepare correspondence, letters, and other documents.
• Assist with filing, record management, and general office organization.
• Perform a variety of administrative tasks to support daily office operations.

Skills

Customer service

Organization

Communication

Tools

Microsoft Office Suite (Outlook, Word, PowerPoint)

Job description

Beacon Hill Staffing Group, LLC is seeking an Administrative Assistant / Front Desk Coordinator for our Charlotte office. The role is office-based with a Monday–Friday, 8:00 AM–5:00 PM schedule. You will greet visitors, support office leadership and project managers, and manage supplies.

Proficiency in Microsoft Office, strong customer service, and excellent organization and communication skills are essential. Experience in engineering, architecture, or professional services is preferred.