Executive Admin for Regional Manager – Property Ops (Seattle)

All Things HR, LLC; Washington (District of Columbia); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

PTO

Holidays

401k

ORCA transit pass

Job summary

Crossbeam Investments, LLP in Seattle, WA seeks an Administrative Assistant to join the Regional Manager, providing high-level administrative and operational support for a portfolio of residential communities. This role coordinates communications, schedules, audits, and reporting to help drive efficient property management.

The successful candidate will have a high school diploma (associate degree preferred), 3–5 years of experience, strong MS Office and Teams skills, and the ability to travel

Qualifications

• High school diploma or equivalent required; Associate's Degree in Business Administration preferred.
• 3–5 years of administrative assistant or executive support experience required.
• Experience supporting multiple locations, departments, or managers strongly preferred.
• Experience in residential property management, multifamily housing, or real estate operations preferred.
• Strong written, verbal, and virtual communication skills; proficiency with Microsoft Office.

Responsibilities

• Manage and coordinate the Regional Manager's calendar, including meetings, property visits, training seminars, conference calls, and other scheduled activities.
• Serve as a primary administrative support resource by coordinating communications with property managers, vendors, residents, investors, and other stakeholders.
• Draft, edit, and distribute professional correspondence, reports, letters, forms, and email communications on behalf of the Regional Manager.
• Monitor and organize email communications, prioritize urgent matters, and communicate action items and follow-up needs.
• Assist with property site audits by gathering information, reviewing documentation, identifying concerns, and preparing concise summaries and reports for management review.
• Prepare and process invoices, expense reports, vendor documentation, and other administrative paperwork for approval and payment processing.
• Conduct research related to property management operations, including local, state, and federal requirements, regulatory changes, vendor services, purchasing options, and policy updates.
• Organize and maintain electronic and physical filing systems, records, and operational documentation.
• Assist with special projects, investor reporting, operational initiatives, and portfolio-wide administrative tasks.
• Coordinate travel arrangements, meeting logistics, and training registrations as needed.

Skills

MS Office

Microsoft Teams

Communication skills

Education

Associate's Degree in Business Administration

High school diploma or equivalent

Tools

Outlook

Word

Excel

PowerPoint

SharePoint

Job description

Crossbeam Investments, LLP in Seattle, WA seeks an Administrative Assistant to join the Regional Manager, providing high-level administrative and operational support for a portfolio of residential communities. This role coordinates communications, schedules, audits, and reporting to help drive efficient property management.

The successful candidate will have a high school diploma (associate degree preferred), 3–5 years of experience, strong MS Office and Teams skills, and the ability to travel