Dynamic Administrative Assistant - Real Estate Ops (Seattle)

ABM Industries Inc.; SeaTac (WA); On-site; USD 35,818,000 - 46,838,000; Full time

Job summary

ABM Industries Inc. in Seattle is seeking an Administrative Assistant to provide essential support to Engineering Managers.

The role involves developing and implementing a standardized filing and organizational system for the Engineering department, while delivering frontline admin tasks for a fast-paced real estate environment. The ideal candidate brings at least 2 years in a corporate setting, strong MS Office skills, and the ability to multi-task.

Qualifications

• High school diploma required.
• Minimum 2+ years in corporate, professional setting.
• Property management or commercial real estate experience a plus.
• Must multi-task and prioritize based on business and team needs.
• Candidate must be a self-starter.
• Proficient with Microsoft Office including Outlook, Word, Excel and PowerPoint.
• Strong communication, written and verbal.
• Strong organizational, problem-solving and analytical skills.

Responsibilities

• Perform administrative duties for a fast-paced commercial real estate company supporting engineering and operations teams spanning over multiple regions.
• Represent the company in a professional, courteous manner at all times.
• Provide excellent customer service to internal and external customers/business partners.
• Duties include managing frontline responsibilities for tenant calls/service requests and memo communications, vendor communications, updating maintenance schedules and equipment lists, drafting/execution of service contracts and purchase orders, A/P support, COI tracking, and other tasks as needed.
• Assist operations and engineering teams with other administrative and office support tasks.

Skills

MS Office

Multi-tasking

Communication

Organizational skills

Problem-solving

Self-starter

Education

High School Diploma

Tools

Outlook

Word

Excel

PowerPoint

Job description

ABM Industries Inc. in Seattle is seeking an Administrative Assistant to provide essential support to Engineering Managers.

The role involves developing and implementing a standardized filing and organizational system for the Engineering department, while delivering frontline admin tasks for a fast-paced real estate environment. The ideal candidate brings at least 2 years in a corporate setting, strong MS Office skills, and the ability to multi-task.