Executive Admin to Regional Manager — Property Management & Travel

All Things HR, LLC; Seattle (WA); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Up to 90% employer paid Medical

Dental and Vision

PTO up to 10 days/year

Holidays: 8 + 2 floating per year

PSSL Seattle

401k retirement plan

ORCA transit pass

Job summary

Crossbeam Investments, LLP, a Seattle-based property management company, seeks an Administrative Assistant to the Regional Manager to provide high-level support across five residential communities. You will coordinate communications, manage calendars, assist with audits, prepare reports, and support compliance and operations.

Based at our Pioneer Square headquarters in Seattle, regular travel to properties is required.

Qualifications

• 3–5 years of administrative assistant or executive support experience.
• Experience supporting multiple locations or managers preferred.
• Experience in residential property management or real estate operations a plus.

Responsibilities

• Manage and coordinate Regional Manager's calendar and meetings.
• Coordinate communications with property managers, vendors, residents and investors.
• Draft, edit and distribute reports, letters, and emails for the Regional Manager.
• Monitor emails, flag urgent items and track action items.
• Assist with property site audits and prepare summaries/reports.
• Process invoices, expense reports and vendor documentation.
• Conduct research on regulations, vendors, and purchasing options.
• Organize filing systems and maintain documentation.
• Support investor reporting and portfolio-wide administrative tasks.
• Arrange travel and training registrations.

Skills

Calendar management

Written/verbal communication

Vendor coordination

Microsoft Office

Travel coordination

Education

High school diploma or equivalent

Associate's Degree in Business Administration

Tools

Outlook

Word

Excel

PowerPoint

SharePoint

Job description

Crossbeam Investments, LLP, a Seattle-based property management company, seeks an Administrative Assistant to the Regional Manager to provide high-level support across five residential communities. You will coordinate communications, manage calendars, assist with audits, prepare reports, and support compliance and operations.

Based at our Pioneer Square headquarters in Seattle, regular travel to properties is required.