Executive Admin for Property & HOA Management

Seabreeze Management Company, Inc.; Long Beach (CA); On-site; USD 42,000 - 65,000; Full time

Job summary

Seabreeze Management Company, Inc. is seeking an experienced administrative professional to support property management operations and general business processes.

The role involves greeting visitors, handling calls, scheduling, preparing documents, and assisting with records and correspondence for the General Manager and team. The position requires 3–5 years of administrative experience, strong communication skills, and proficiency with Microsoft Office.

Qualifications

• 3-5 years of administrative experience
• Excellent verbal and written business communication skills
• Must utilize discretion in managing highly confidential or sensitive information
• Strong interpersonal skills; able to work with all levels of management and clients
• Proven ability to manage multiple tasks with competing priorities and deadlines
• Ability to read, understand, and implement established policies and procedures
• Advanced working knowledge of Microsoft Office applications (Word, Excel, PowerPoint)

Responsibilities

• Greets scheduled and walk-in visitors and directs them to the appropriate area or person in a professional manner
• Ensures telephone calls are answered properly and messages handled courteously and timely
• Takes detailed messages, arranges meetings, and prioritizes emergency repair requests
• Provides administrative support to the General Manager and Assistant General Manager
• Maintains calendars, contact lists, and meeting schedules
• Maintains association records, files, and correspondence with relation to association business procedures
• Updates databases and website with meeting dates, agendas, minutes, and board rosters

Skills

Verbal communication

Written communication

Discretion with confidential info

Interpersonal skills

Multitasking

Microsoft Office

Education

High school or equivalent

Tools

Microsoft Office

Job description

Seabreeze Management Company, Inc. is seeking an experienced administrative professional to support property management operations and general business processes.

The role involves greeting visitors, handling calls, scheduling, preparing documents, and assisting with records and correspondence for the General Manager and team. The position requires 3–5 years of administrative experience, strong communication skills, and proficiency with Microsoft Office.