HOA Administrative & Resident Services Coordinator

Seabreeze Management Company Inc; Temecula (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Seabreeze Management Company is seeking an Administrative Assistant to support front desk operations, HOA communications, and board meeting coordination for our Sommers Bend communities. You will handle resident services, processing of correspondence, and vendor interactions with discretion and professionalism.

The role requires strong organization, the ability to manage confidential information, and a proactive approach to scheduling and documentation workflows.

Qualifications

• Minimum 2 years of HOA customer service experience.
• Proficient in Word, Excel, and Outlook.
• Ability to manage multiple deadlines and prioritize tasks.
• Strong written and verbal communication skills.

Responsibilities

• Greet guests with courtesy and assist owners at the front desk.
• Provide information on governing documents (CC&Rs, Bylaws, Design Guidelines).
• Organize and maintain physical and digital filing systems; route mail/packages.
• Handle new owner registration intake and verify ownership.
• Assist with clubhouse rental, deposits, and scheduling; process refunds.
• Post flyers and notices on community bulletin board; maintain calendars.
• Manage office supplies and coordinate room setup for meetings and events.
• Support management with event planning and coordination, including evenings/weekends.

Skills

HOA customer service

MS Office

Time management

Communication

Education

High School diploma or equivalent

Tools

Brivo

EventBrite

Job description

Seabreeze Management Company is seeking an Administrative Assistant to support front desk operations, HOA communications, and board meeting coordination for our Sommers Bend communities. You will handle resident services, processing of correspondence, and vendor interactions with discretion and professionalism.

The role requires strong organization, the ability to manage confidential information, and a proactive approach to scheduling and documentation workflows.