HOA Administrative Manager

Seabreeze Management Company, Inc.; San Diego (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

Seabreeze Management Company, Inc. in California is seeking a high-energy Administrative Assistant to support the property management team. You will greet visitors, screen calls, handle correspondence, and maintain records under the Community Manager's direction.

Ideal candidates have strong communication, organizational, and time-management skills, plus proficiency in MS Office. Regular hours with occasional after-hours availability are required; prior HOA or property management experience is

Qualifications

• High School Diploma or equivalent; two (2) year or four (4) year college degree preferable.
• Minimum three (3) years general administrative experience; previous industry experience highly desired
• Excellent communication skills, both verbal and written
• Customer service driven
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint

Responsibilities

• Greets scheduled and walk-in visitors and directs to appropriate area or person in a positive, respectful, and professional manner at all times.
• Courteously answers and screens the office telephone and directs calls accordingly.
• Takes detailed messages; prioritizes emergency repair request calls by informing the Community Manager or Maintenance Supervisor.
• Reads and routes incoming mail; locates and attaches appropriate file for the Community Manager.
• Supports the Community Manager with handling homeowner requests via telephone, in person, in writing, or via the internet.
• Organizes and maintains association records, documents, and homeowner correspondence; composes correspondence under the Community Manager.
• Maintains filing system and files; creates new forms and maintains procedure manuals.
• Composes violation letters to residents and handles related calls; reports findings to the Community Manager.
• Maintains databases; updates websites with meeting dates, agendas, minutes, rosters, and events.
• Assists with coordinating repairs with outside contractors and homeowners; uploads documents to My Seabreeze.
• Assists homeowners with clubhouse rental; manages deposits and calendar updates.
• Assists new home buyers and real estate professionals with required documents.
• Performs other duties as business needs dictate.

Skills

Excellent communication

Customer service oriented

Strong organizational skills

Time management

Multi-tasking

Self-starter / proactive

Education

High School Diploma or equivalent

College degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Seabreeze Management Company, Inc. in California is seeking a high-energy Administrative Assistant to support the property management team. You will greet visitors, screen calls, handle correspondence, and maintain records under the Community Manager's direction.

Ideal candidates have strong communication, organizational, and time-management skills, plus proficiency in MS Office. Regular hours with occasional after-hours availability are required; prior HOA or property management experience is