Executive Admin & Finance Support to General Manager

DHL Supply Chain; Monee (IL); On-site; Confidential; Full time

Job summary

DHL Supply Chain is seeking an experienced administrative professional to provide personal secretarial services, records management, billing and payroll support, and general clerical assistance. You will work under the General Manager with initiative and judgment, handling confidential information and supporting senior management.

Key duties include managing accounts payable and receivable processes, coordinating weekly payroll, assisting with month-end close, and maintaining filing systems and

Qualifications

• High School Diploma or Equivalent is required.
• Two years using MS Excel, MS Word and an email system.
• Three years related experience preferred.
• Two years experience with accounts receivable and accounts payable preferred.

Responsibilities

• Manage accounts payable and receivable; obtain purchase orders, validate invoices and contact vendors for discrepancies.
• Review and transmit weekly payroll; reconcile issues as needed.
• Assist General Manager with month-end close processes.
• Type correspondence and reports; edit for grammar and punctuation as needed.
• Screen calls and visitors; provide information and delegate when appropriate.
• Prepare confidential, regular financial reports and data presentations.
• Maintain and revise supervisor files and calendar; arrange travel and submit expenses.
• Coordinate high-level meetings and serve as communication point for HR items.

Education

High School Diploma or Equivalent

Tools

MS Excel

MS Word

Email system

Job description

DHL Supply Chain is seeking an experienced administrative professional to provide personal secretarial services, records management, billing and payroll support, and general clerical assistance. You will work under the General Manager with initiative and judgment, handling confidential information and supporting senior management.

Key duties include managing accounts payable and receivable processes, coordinating weekly payroll, assisting with month-end close, and maintaining filing systems and