Executive Administrative Assistant II

Supply Chain / DHL; Ogden (UT); On-site; Confidential; Full time

Job summary

DHL is seeking an administrative professional to provide clerical support to management, including maintaining personnel records and offering personal secretarial services.

Under general supervision of the General Manager, you will screen calls, manage schedules, coordinate travel, process payroll, handle mail, prepare reports, support associates, and ensure accurate information and courteous service.

Qualifications

• Two years related experience.
• High School Diploma or Equivalent, preferred.

Responsibilities

• Screen telephone calls and visitors, deciding who can be redirected.
• Provide information to callers with knowledge of manager’s area and company policies.
• Perform confidential administrative functions and prepare reports for customers or outside agencies.
• Maintain departmental records and prepare reports.
• Schedule meetings and arrange travel and hotel accommodations.
• Open and review mail directed to management staff and delegate items as needed.
• Follow up on delegated assignments and monitor status.
• Maintain confidential administrative filing system.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment (fax, copier, printer, binding machines).
• Perform additional duties as assigned.

Skills

Administrative support

Clerical skills

Payroll processing

Education

High School Diploma or Equivalent

Job description

DHL is seeking an administrative professional to provide clerical support to management, including maintaining personnel records and offering personal secretarial services.

Under general supervision of the General Manager, you will screen calls, manage schedules, coordinate travel, process payroll, handle mail, prepare reports, support associates, and ensure accurate information and courteous service.