Administrative Assistant & Payroll Specialist

DHL Germany; Monee (IL); On-site; Confidential; Full time

Job summary

DHL Germany is seeking an experienced personal secretary and administrative assistant to provide comprehensive administrative support to senior management and the General Manager. You will manage payroll, accounts payable/receivable, records, billing, and confidential documentation with initiative and accuracy.

Responsibilities include maintaining calendars, handling travel arrangements, preparing confidential reports, and coordinating high-level meetings with internal teams and associates.

Qualifications

• High School Diploma or Equivalent.
• Two years using MS Excel, MS Word and an email system.
• Three years related experience, preferred.
• Two years experience with accounts receivable and accounts payable, preferred.

Responsibilities

• Manage the accounts payable and receivable process, obtain POs, validate invoices and contact vendors.
• Review, transmit and manage weekly payroll process and reconcile issues.
• Assist the General Manager with the month end close process.
• Type correspondence and reports from rough drafts, editing grammar, punctuation or spelling as needed.
• Screen calls and visitors; provide information and route to appropriate managers; handle confidential matters with initiative.

Skills

MS Excel

MS Word

Email systems

Administrative support

Attention to detail

Education

High School Diploma

Tools

Payroll software

Billing/invoicing software

Job description

DHL Germany is seeking an experienced personal secretary and administrative assistant to provide comprehensive administrative support to senior management and the General Manager. You will manage payroll, accounts payable/receivable, records, billing, and confidential documentation with initiative and accuracy.

Responsibilities include maintaining calendars, handling travel arrangements, preparing confidential reports, and coordinating high-level meetings with internal teams and associates.