Administrative Assistant I — HR & Office Operations

DHL Supply Chain; Tampa (FL); On-site; Confidential; Full time

Job summary

DHL Supply Chain in Tampa, FL is seeking an Administrative Assistant I to provide personal secretarial services and comprehensive administrative support to the General Manager and team. The role demands initiative, confidentiality, and strong organizational skills, with responsibilities spanning records management, payroll, billing, and efficient calendar coordination.

The ideal candidate will have a high school diploma, at least two years using MS Excel and Word, and experience with accounts

Qualifications

• High school diploma or equivalent required or preferred depending on the role.
• Two years using MS Excel, MS Word and an email system.
• Three years related experience preferred.
• Two years experience with accounts receivable and accounts payable preferred.

Responsibilities

• Manage accounts payable and receivable; obtain POs, validate invoices, and address discrepancies.
• Review and manage weekly payroll; reconcile issues.
• Assist General Manager with month-end close process.
• Prepare confidential reports, financial data, and presentations.
• Maintain confidential filing and supervisor files.
• Schedule meetings, arrange travel and accommodations, and submit expense reports.
• Coordinate high-level meetings and act as central HR/associate relations contact.

Skills

Microsoft Office proficiency

Verbal & written communication

Scheduling experience

Payroll coordination

Education

High School Diploma or Equivalent

Tools

MS Excel

MS Word

Email system

Job description

DHL Supply Chain in Tampa, FL is seeking an Administrative Assistant I to provide personal secretarial services and comprehensive administrative support to the General Manager and team. The role demands initiative, confidentiality, and strong organizational skills, with responsibilities spanning records management, payroll, billing, and efficient calendar coordination.

The ideal candidate will have a high school diploma, at least two years using MS Excel and Word, and experience with accounts