Executive Admin & Records Specialist

DHL Supply Chain; New Whiteland (IN); On-site; Confidential; Full time

Job summary

DHL Supply Chain in Indiana is seeking an Administrative Assistant to provide clerical support to management, manage personnel records, and deliver confidential administrative services under supervision of the General Manager.

You will screen calls, manage correspondence, schedule meetings, arrange travel, process payroll, and serve as a central communication point for associates. This role requires discretion, accuracy, and a courteous service mindset.

Qualifications

• Two years related experience.
• High School Diploma or Equivalent preferred.

Responsibilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Skills

Two years related experience

Education

High School Diploma or Equivalent

Job description

DHL Supply Chain in Indiana is seeking an Administrative Assistant to provide clerical support to management, manage personnel records, and deliver confidential administrative services under supervision of the General Manager.

You will screen calls, manage correspondence, schedule meetings, arrange travel, process payroll, and serve as a central communication point for associates. This role requires discretion, accuracy, and a courteous service mindset.