Administrative Assistant I - Exec Support & Finance

supply-chain; Phoenix (AZ); On-site; USD 45,475 - 61,425; Full time

Benefits offered by this job

Medical, dental, and vision coverage

PTO including holidays and vacation

401(k) with company match

Tuition reimbursement

Training and career advancement

Job summary

DHL Supply Chain in Phoenix, AZ is hiring an Administrative Assistant I to provide personal secretarial services and administrative support to the General Manager. The role requires independent work, clerical support, payroll processing, and records management, with a focus on accuracy and initiative.

Days: Monday–Friday, 8AM–4:30PM; pay rate: $53,500 per year. The ideal candidate has 2 years related experience and a high school diploma or equivalent, with proficiency in MS Excel, MS Word, and

Qualifications

• High School Diploma or Equivalent
• Two years using MS Excel, MS Word and an email system
• Three years related experience, preferred
• Two years experience with accounts receivable and accounts payable, preferred

Responsibilities

• Manage the accounts payable and receivable process. Obtain purchase Orders, validate and process invoices. Contact vendors regarding discrepancies.
• Review, transmit and Manage weekly payroll process. Reconcile any issues that occur.
• Assist the General Manager with the month end close process.
• Type correspondence and reports from rough drafts, editing grammar, punctuation or spelling as needed.
• Screen telephone calls and visitors, ascertaining who can be redirected to subordinate managers or to other offices.
• Coordinate high level meetings with associates, business unit-wide meetings, as well as customer meetings.
• Open and Review all mail directed to management staff. Compose responses to routine inquiries.
• Maintain filing system including items that are confidential. Establish, Maintain, and when necessary, revise supervisor’s files.
• Maintain manager’s calendar, scheduling meetings and appointments. Regularly arrange travel and hotel accommodations.

Skills

Two years related experience

MS Excel

MS Word

Email system

Education

High School Diploma or Equivalent

Tools

MS Excel

MS Word

Email system

Job description

DHL Supply Chain in Phoenix, AZ is hiring an Administrative Assistant I to provide personal secretarial services and administrative support to the General Manager. The role requires independent work, clerical support, payroll processing, and records management, with a focus on accuracy and initiative.

Days: Monday–Friday, 8AM–4:30PM; pay rate: $53,500 per year. The ideal candidate has 2 years related experience and a high school diploma or equivalent, with proficiency in MS Excel, MS Word, and