Administrative Assistant

Kelly; Greenville (SC); On-site; USD 30,000 - 43,000; Full time

Job summary

Kelly in Greenville, SC is seeking an experienced Administrative Assistant – Facilities & Administrative Coordinator to support day-to-day building operations and provide executive-level administrative support. The role coordinates conference rooms, auditorium reservations, seating, and cross-functional tasks with Facilities, IT, Security, and other teams.

The ideal candidate has 5+ years in admin roles, strong organizational skills, proficiency with Microsoft Office apps, and the ability to

Qualifications

• Minimum 5 years’ experience in administrative support, office operations, facilities coordination, or related fields.
• Strong organizational, prioritization, and customer service skills.
• Proficiency with Outlook, Excel, Word, PowerPoint, and Teams.
• Excellent professional written and verbal communication skills.
• Ability to independently manage requests and competing priorities.
• Associate degree or higher required.

Responsibilities

• Serve as primary point of contact for routine building-related requests and concerns.
• Identify, document, and route issues to appropriate teams; follow up through resolution.
• Conduct routine walkthroughs of shared spaces to identify operational or maintenance needs.
• Maintain issue logs, service requests, and building-related communications.
• Manage reservations, scheduling conflicts, and space utilization.
• Maintain reservation records and communicate booking procedures.
• Coordinate with IT/AV and Facilities for equipment, room readiness, and special requirements.
• Support logistics for meetings and events; coordinate (not perform) room setups.
• Maintain seating assignments, floor plans, and occupancy records.
• Coordinate employee moves and workspace changes with relevant departments.
• Support office reconfiguration projects.
• Maintain spreadsheets, logs, documentation, and reports.
• Coordinate operational communications and administrative projects.
• Recommend improvements to processes and tracking.
• Provide concise weekly updates on facilities requests, room/auditorium issues, seating changes, completed work, and outstanding actions.
• Maintain accurate tracking records and communicate status proactively.
• Follow procedures and ...

Skills

Outlook

Excel

Word

PowerPoint

Teams

Prioritization

Communication

Customer service

Time management

Education

Associate degree or higher

Job description

Job Title: Administrative Assistant – Facilities & Administrative Coordinator

Location: Greenville, SC

Pay Rate: $26.50/hour

Position Summary

We are seeking an experienced Facilities & Administrative Coordinator to support day-to-day building operations, provide executive-level administrative support, and ensure exceptional workplace services. This role acts as the central coordination point for building issues, conference rooms, auditorium reservations, and employee seating. The coordinator will work closely with Facilities, IT, Security, and other support teams to ensure all requests are addressed and resolved efficiently.

Primary Responsibilities

Building Operations & Facilities Coordination

• Serve as primary point of contact for routine building-related requests and concerns.
• Identify, document, and route issues to appropriate teams; follow up through resolution.
• Conduct routine walkthroughs of shared spaces to identify operational or maintenance needs.
• Maintain issue logs, service requests, and building-related communications.

Conference Room & Auditorium Coordination

• Manage reservations, scheduling conflicts, and space utilization.
• Maintain reservation records and communicate booking procedures.
• Coordinate with IT/AV and Facilities for equipment, room readiness, and special requirements.
• Support logistics for meetings and events; coordinate (not perform) room setups.

Seating & Workspace Coordination

• Maintain seating assignments, floor plans, and occupancy records.
• Coordinate employee moves and workspace changes with relevant departments.
• Support office reconfiguration projects.

General Administrative Coordination

• Maintain spreadsheets, logs, documentation, and reports.
• Coordinate operational communications and administrative projects.
• Recommend improvements to processes and tracking.

Executive Administrative Support

• Manage calendar appointments and meeting invitations.
• Arrange business travel and related logistics.
• Assist with expense reporting, meeting materials, and other assignments.
• Handle sensitive information with discretion and professionalism.

Required Qualifications

• Minimum 5 years’ experience in administrative support, office operations, facilities coordination, or related fields.
• Strong organizational, prioritization, and customer service skills.
• Proficiency with Outlook, Excel, Word, PowerPoint, and Teams.
• Excellent professional written and verbal communication skills.
• Ability to independently manage requests and competing priorities.
• Associate degree or higher required.

Preferred Qualifications

• Experience in a corporate or large workplace environment.
• Experience with conference room systems, auditorium management, employee seating, or office moves.
• Prior support experience with senior-level leadership.

Performance & Reporting Expectations

• Provide concise weekly updates on facilities requests, room/auditorium issues, seating changes, completed work, and outstanding actions.
• Maintain accurate tracking records and communicate status proactively.
• Follow procedures and ...
• Report to designated administrative supervisor; coordinate executive support with Executive Director.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.