Executive Admin & Front-Office Coordinator

Polara; Greenville (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

Synapse ITS is seeking an organized Administrative Assistant to support the Executive Leadership Team, Human Resources, and the Greenville manufacturing facility. This role coordinates meetings, front-office operations, onboarding, and daily administrative tasks in a fast-paced environment.

The ideal candidate is proactive, professional, and able to handle multiple priorities with discretion. Strong communication skills and attention to detail are essential across all levels of the organization.

Qualifications

• High school diploma or equivalent required; Associate degree preferred.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Experience in administrative roles and supporting executives or HR is a plus.
• Ability to manage multiple priorities and maintain accurate records.
• Discretion handling confidential information and sensitive documents.

Responsibilities

• Provide administrative support to Executive Leadership Team and HR.
• Coordinate executive meetings, calendar management, and communications with stakeholders.
• Arrange travel logistics, prepare agendas, presentations, and reports.
• Support front-office operations including reception, mail, and visitor coordination.
• Assist with onboarding/offboarding activities and HR administrative tasks.
• Maintain organized records of contracts, agreements, and HR documentation.

Skills

Organizational skills

Time management

Written and verbal communication

Professionalism and discretion

Independent work

Cross-department collaboration

Education

High school diploma or equivalent

Associate degree in business administration or related field

Tools

Outlook

Word

Excel

PowerPoint

Job description

Synapse ITS is seeking an organized Administrative Assistant to support the Executive Leadership Team, Human Resources, and the Greenville manufacturing facility. This role coordinates meetings, front-office operations, onboarding, and daily administrative tasks in a fast-paced environment.

The ideal candidate is proactive, professional, and able to handle multiple priorities with discretion. Strong communication skills and attention to detail are essential across all levels of the organization.