Executive Admin & Events Coordinator

Talentify; Grimes (IA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick)

Job summary

Aston Carter in Grimes, IA is seeking an Administrative Assistant – Reception and Events to provide front desk and administrative support to senior leadership. The role involves coordinating meetings, handling events, and maintaining member data with a focus on accuracy and efficiency.

You will work closely with leadership to plan trainings, coordinate vendors, input data into CHAD, and prepare membership packets for mailing, contributing to smooth registrations and processes.

Qualifications

• 2+ years in executive administrative support, event planning, or administrative assistant roles.
• Proficiency with data entry and databases, including member/event information.
• Strong customer service and professional front desk skills.
• Experience using Microsoft Office tools for docs, communications and basic reporting.

Responsibilities

• Coordinate on-site board and trust meetings; order meals and prepare rooms.
• Be primary contact for vendors, caterers and venue staff; manage logistics.
• Set up and coordinate events from start to finish with leadership.
• Input attendee data into CHAD and create attendee badges/reports.
• Input new member data and maintain accurate records.
• Assist safety by tracking training attendees and registrations.
• Prepare and mail complete new membership packets.
• General admin support: data entry, scanning, customer service.
• Maintain organized and cooperative team environment.

Skills

Executive administrative support

Event planning

Administrative assistant

Data entry

Tools

CHAD database

Microsoft Office

Job description

Aston Carter in Grimes, IA is seeking an Administrative Assistant – Reception and Events to provide front desk and administrative support to senior leadership. The role involves coordinating meetings, handling events, and maintaining member data with a focus on accuracy and efficiency.

You will work closely with leadership to plan trainings, coordinate vendors, input data into CHAD, and prepare membership packets for mailing, contributing to smooth registrations and processes.