Executive Admin Support Specialist

Talentify; Baltimore (MD); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long‑term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick)

Job summary

Aston Carter is seeking an Administrative Assistant for a contract role based in Baltimore, MD. The position supports executives and teams with calendar management, document handling, and basic bookkeeping tasks, delivering high-quality administrative and customer service.

Responsibilities include preparing invoices and reports, maintaining records, and coordinating meetings, with potential hybrid considerations after onboarding.

Qualifications

• 5-7 years of administrative support or related experience.
• High school diploma or GED.
• Experience supporting executives and handling sensitive information.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Experience with Microsoft Suite and Concur or similar expense tools.
• Strong calendar management, document preparation, and records management.

Responsibilities

• Perform general office duties such as ordering supplies and records management.
• Prepare invoices, reports, memos, letters, and financial statements.
• File and retrieve corporate documents and reports for access and compliance.
• Read and analyze memos and reports to determine significance and distribute appropriately.
• Prepare agendas and coordinate meetings, travel, and materials.

Skills

Administrative support

Executive support

MS Office

Concur

Calendar management

Records management

Customer service

Data entry accuracy

Document preparation

Time management

Education

High school diploma or GED

Tools

Concur

Job description

Aston Carter is seeking an Administrative Assistant for a contract role based in Baltimore, MD. The position supports executives and teams with calendar management, document handling, and basic bookkeeping tasks, delivering high-quality administrative and customer service.

Responsibilities include preparing invoices and reports, maintaining records, and coordinating meetings, with potential hybrid considerations after onboarding.