Executive Admin & Calendar Coordinator

Ameritas-Life-Insurance-Corp; Fresno (CA); Hybrid; USD 34,000 - 55,000; Full time

Benefits offered by this job

Flexible hybrid work

401(k) with company match

Tuition reimbursement

Incentive program bonuses

Paid time off

Health benefits

Volunteer time off

Maternity/paternity leave

Job summary

Ameritas is seeking an Executive Assistant to provide high-level administrative support to senior management in a hybrid Fresno, CA role. You will manage calendars, coordinate travel and events, and handle communications for executives.

You will screen calls and emails, draft responses, arrange meetings with vendors and prepare presentations as needed. The position involves VIP hosting, expense tracking, and collaboration across teams to advance organizational goals.

Qualifications

• High school diploma or GED is required.
• 2–4 years of related administrative experience.

Responsibilities

• Manage senior leaders' calendars, coordinating meetings, travel and events.
• Screen and direct phone calls, emails, and correspondence; draft responses or notes.
• Arrange meetings, venues, catering and technology for executives.
• Assist in planning presentations, agendas, reports and special projects.
• Coordinate executive travel including flights, lodging and itineraries.
• Handle expense reporting, invoices and budget tracking.
• Greet and host high-profile guests including board members and government officials.

Skills

Calendar management

Executive communication

Meeting coordination

Travel planning

Expense reporting

Vendor/guest hosting

Documents & correspondence

Education

High School Diploma or GED

Job description

Ameritas is seeking an Executive Assistant to provide high-level administrative support to senior management in a hybrid Fresno, CA role. You will manage calendars, coordinate travel and events, and handle communications for executives.

You will screen calls and emails, draft responses, arrange meetings with vendors and prepare presentations as needed. The position involves VIP hosting, expense tracking, and collaboration across teams to advance organizational goals.