Executive Admin & Calendar Maestro

National Black MBA Association; Northern (KY); Hybrid; USD 56,000 - 104,000; Full time

Benefits offered by this job

Medical/dental/vision

Life insurance

Paid time off

9 holidays

401(k) with company match

Pension plan

Unity Day paid time off

Job summary

Nationwide is seeking an Executive Administrative Assistant who will manage confidential, detailed administrative tasks under supervision. You will coordinate leaders' calendars and travel, prepare reports, draft executive communications, and mentor other admins as needed.

The role requires a high school secretarial background with 6+ years of experience; certifications like CAP/CWCA are a plus. Expect responsibilities across budgeting, expense processing, and cross-functional collaboration in a

Qualifications

• Education: High school or secretarial studies; some college helpful.
• Experience: typically six+ years as administrative assistant; Nationwide experience desirable.
• Certifications: CAP or CWCA a plus.
• Knowledge: company policies and organizational structure; strong communication.

Responsibilities

• Manage daily and long-term calendars for leaders and teams.
• Coordinate travel plans and adjust trips as needed.
• Prepare reports and presentations for leadership.
• Draft responses for executive review and track action items.
• Support office procedures to improve productivity and efficiency.
• Monitor expenses and process expense reports accurately.
• Oversee meeting planning budgets and vendor invoices.
• Stay current on Nationwide policies impacting the department.

Skills

Communication skills

Proofreading

Math/calculation

Relationship building

Education

High school/secretarial training

Job description

Nationwide is seeking an Executive Administrative Assistant who will manage confidential, detailed administrative tasks under supervision. You will coordinate leaders' calendars and travel, prepare reports, draft executive communications, and mentor other admins as needed.

The role requires a high school secretarial background with 6+ years of experience; certifications like CAP/CWCA are a plus. Expect responsibilities across budgeting, expense processing, and cross-functional collaboration in a