Executive Admin & Budget Support Specialist

Talentify; Paramount (CA); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) plan

Paid Time Off

Wellness program

Job summary

ScionHealth Paramount is seeking an Administrative Office Specialist to initiate and coordinate clerical and secretarial functions within the executive office. You will manage correspondence, travel arrangements, calls, and emails, and assist with organizing meetings and files.

Responsibilities include supporting the CEO/COO or department leaders, ordering supplies, preparing reports, maintaining records, and ensuring effective information flow. Travel is minimal and English fluency is required.

Qualifications

• High School Diploma or Equivalent including education equivalent to completion of secondary school or demonstrated ability to perform the essential functions of the role. (Preferred)
• One year of Administrative secretarial experience.

Responsibilities

• Assist CEO/COO or assigned Department Leader with routine administrative office function support.
• Order supplies; completes and authorizes requisitions.
• Compile and organize data for annual department budget.
• Monitor and reconcile expenditures of budgeted funds.
• Put together data from different sources for special projects; prepares reports.
• Maintain procedures and controls to promote communication and adequate information flow.
• Perform secretarial duties, typing, correspondence, preparing reports and emails.
• Maintain departmental records, files, policy, and procedures manuals.
• Schedule meetings between departments, directors/managers.

Skills

Fluent English

Administrative support

Secretarial duties

Meeting coordination

Education

High School Diploma or Equivalent

Job description

ScionHealth Paramount is seeking an Administrative Office Specialist to initiate and coordinate clerical and secretarial functions within the executive office. You will manage correspondence, travel arrangements, calls, and emails, and assist with organizing meetings and files.

Responsibilities include supporting the CEO/COO or department leaders, ordering supplies, preparing reports, maintaining records, and ensuring effective information flow. Travel is minimal and English fluency is required.