Executive Operations & Analytics Specialist

Springfield Clinic; Springfield (IL); On-site; USD 80,000 - 110,000; Full time

Job summary

Springfield Clinic is seeking an experienced Assistant to the CEO to support executive operations and governance, coordinating calendars, travel, meetings, and correspondence for the CEO and senior leaders.

You will analyze data, prepare board materials, manage confidential records, and serve as a liaison with physicians, board members, and external partners to help the organization run effectively.

Qualifications

• Bachelor’s degree in a related field or three to five years’ work experience in lieu of degree.
• Healthcare experience preferred.
• Experience interacting with senior level executives (i.e. C-suite).

Responsibilities

• Executive Support & Governance: Serve as trusted partner to the CEO, managing priorities and optimizing time.
• Coordinate activities and flow of work through the Office of the CEO, including calendar, travel, meetings, and communications.
• Prepare the CEO and executive leadership for Board meetings with agendas, materials, and presentations.
• Manage partnership governance activities, including Board and committee administration and elections.
• Independently research and summarize information for executive review and provide recommendations.
• Draft, edit, and coordinate executive correspondence and reports on behalf of the CEO.
• Liaise among executives, employees, physicians, the Board, and external stakeholders.
• Maintain confidential executive records and ensure policy compliance.

Skills

Executive support

Governance

Data analysis

Presentation skills

Communication

Time management

Discretion

Relationship building

Problem solving

Education

Bachelor’s degree in related field

Tools

Excel

Power BI

Microsoft Office

Job description

Springfield Clinic is seeking an experienced Assistant to the CEO to support executive operations and governance, coordinating calendars, travel, meetings, and correspondence for the CEO and senior leaders.

You will analyze data, prepare board materials, manage confidential records, and serve as a liaison with physicians, board members, and external partners to help the organization run effectively.