Administrative Assistant

Talentify; Paramount (CA); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) plan

Paid Time Off

Wellness program

Job summary

ScionHealth Paramount is seeking an Administrative Office Specialist to initiate and coordinate clerical and secretarial functions within the executive office. You will manage correspondence, travel arrangements, calls, and emails, and assist with organizing meetings and files.

Responsibilities include supporting the CEO/COO or department leaders, ordering supplies, preparing reports, maintaining records, and ensuring effective information flow. Travel is minimal and English fluency is required.

Qualifications

• High School Diploma or Equivalent including education equivalent to completion of secondary school or demonstrated ability to perform the essential functions of the role. (Preferred)
• One year of Administrative secretarial experience.

Responsibilities

• Assist CEO/COO or assigned Department Leader with routine administrative office function support.
• Order supplies; completes and authorizes requisitions.
• Compile and organize data for annual department budget.
• Monitor and reconcile expenditures of budgeted funds.
• Put together data from different sources for special projects; prepares reports.
• Maintain procedures and controls to promote communication and adequate information flow.
• Perform secretarial duties, typing, correspondence, preparing reports and emails.
• Maintain departmental records, files, policy, and procedures manuals.
• Schedule meetings between departments, directors/managers.

Skills

Fluent English

Administrative support

Secretarial duties

Meeting coordination

Education

High School Diploma or Equivalent

Job description

Description

Kindred Hospital Paramount and Acute Rehabilitation Unit (ARU) is 177-bed hospital. With 159 long-term acute care hospital (LTACH) beds, we offer the same in-depth care you would receive in a traditional hospital, but for an extended recovery period. Our 18-bed ARU is designed for people who have experience the debilitating effects of an acute injury, impairment or illness and like the LTACH, we partner with your physician and offer 24-hour clinical care seven days a week so you can start your journey to wellness.

Job Summary

Responsible for initiating and coordinating the clerical and secretarial functions required of an administrative office such as managing correspondence and word processing, making travel arrangements, answering telephone and e-mail inquiries, organizing meetings and files.

Essential Functions

• Assists the CEO/COO or assigned Department Leader with routine administrative office function support services.
• Demonstrates the ability to order supplies; completes and authorizes requisitions.
• Demonstrates the ability to compile and organize data for annual department budget.
• Demonstrates the ability to monitor and reconcile expenditures of budgeted funds.
• Able to put together data from different sources for special projects; prepares reports.
• Maintains procedures and controls to promote communication and adequate information flow.
• Demonstrates the ability to perform secretarial duties, typing, correspondence, preparingreports and emails.
• Maintains departmental records, files, policy, and procedures manuals.
• Maintains a good working relationship both within the department and with other departments.
• Is a resource person both within the department and to other departments.
• Schedules meetings between departments, directors/managers.
• Demonstrates the ability to be flexible and organized.
• Maintains confidentiality of all patients and/or employee information.

Knowledge/Skills/Abilities/Expectations

• Approximate percent of time required to travel: 0%
• Must read, write and speak fluent English.
• Must have good and regular attendance.
• Performs other related duties as assigned.

Pay Range: $23.00-$26.63/hr.

ScionHealth has a comprehensive benefits package for benefit-eligible employees that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness.

Qualifications

Education

• High School Diploma or Equivalent including education equivalent to completion of secondary school or demonstrated ability to perform the essential functions of the role. (Preferred)

Licenses/Certification

• None

Experience

• One year of Administrative secretarial experience.