Executive Admin & Front Desk Coordinator

Sophic Synergistics LLC; Houston (TX); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Vision insurance

Job summary

Sophic Synergistics LLC is seeking a Receptionist and Administrative Assistant to support our CEO, COO, and Directors. You will manage front-desk interactions, coordinate meetings, handle travel logistics, and prepare documents to help leaders run the business efficiently.

The role requires strong organization, excellent written and verbal communication, and a professional demeanor. A focus on helping the company Build a Better Business by Design™ will be essential as you support a fast-growing

Qualifications

• High School diploma or GED required.
• Associate or bachelor’s degree preferred.
• 3+ years of experience as an Administrative Assistant or similar position required.
• Excellent computer skills and advanced knowledge of Microsoft Word, Excel, Outlook, and PowerPoint required.
• Knowledge of Teams, SharePoint, and Smartsheet preferred.
• Excellent time management skills and ability to prioritize projects.
• Highly organized with a keen attention to detail.
• Excellent oral and written communication skills.

Responsibilities

• Greets and assists visitors and clients courteously and professionally at the front desk.
• Provides direct support to the CEO, COO, and Directors. This could include administrative support for general business operations, personnel, and financial analysts.
• Conducts office operations and select business activities, including client-related communications, employee coordination, and vendor-related activities.
• Performs administrative duties for scheduling and coordinating meetings and planning events.
• Supports travel and logistics coordination related to executive and employee travel.
• Assists with obtaining quotes for new services, insurance packages for company equipment, etc., including preliminary analysis for leadership decisions.
• Manages incoming mail and shipping requirements for the company.
• Prepares reports, memos, letters, and other documents.
• Conducts research, compiles, and prepares data for executives.
• Performs general office duties, such as ordering supplies and records management.
• Prepares agendas and makes arrangements, such as coordinating catering for luncheons and other meetings.
• Identifies opportunities for operational efficiencies and business success.
• Schedules and prioritizes workload by setting deadlines.
• Manages and maintains executives' schedules.

Skills

Communication skills

MS Office

Time management

Organizational skills

Professional demeanor

Team collaboration

Education

Associate or bachelor’s degree preferred

Tools

MS Word

Excel

Outlook

PowerPoint

Teams

SharePoint

Smartsheet

Job description

Sophic Synergistics LLC is seeking a Receptionist and Administrative Assistant to support our CEO, COO, and Directors. You will manage front-desk interactions, coordinate meetings, handle travel logistics, and prepare documents to help leaders run the business efficiently.

The role requires strong organization, excellent written and verbal communication, and a professional demeanor. A focus on helping the company Build a Better Business by Design™ will be essential as you support a fast-growing