Executive Office Administrator

Scion Staffing; Burlingame (CA); Hybrid; USD 99,000 - 121,000; Part time

Benefits offered by this job

Comprehensive benefits package

Job summary

A growing biotechnology company in Burlingame, California is seeking a Part-Time Executive Office Administrator to provide high-level administrative support primarily to the Chief Medical Officer. The role involves managing C-suite calendars, coordinating office operations, and assisting with new hire logistics. Candidates should have over 5 years of experience as an Executive Assistant with C-suite executives. The position offers 15-20 hours of work per week, with an hourly pay rate of $52 and a comprehensive benefits package.

Qualifications

• 5+ years of Executive Assistant experience.
• Demonstrated experience supporting C-suite executives.
• Experience managing travel arrangements and expense reporting.
• Experience with office coordination or small office management preferred.

Responsibilities

• Provide high-level administrative support to the Chief Medical Officer.
• Coordinate and manage executive scheduling, meetings, and logistics.
• Process travel and expense reports for executives.
• Manage office operations during weekly onsite hours.
• Assist with new hire onboarding logistics.

Skills

Executive Assistant experience

Supporting C-suite executives

Managing travel arrangements

Office coordination

Tools

Amazon

Instacart

Costco

Office Depot

Job description

Scion Staffing has been engaged to conduct an immediate search for a Part-Time Executive Office Administrator on behalf of our client, a growing and innovative biotechnology company based in Burlingame, California. This is a contract-to-hire, hybrid opportunity supporting senior leadership within a collaborative and fast-paced environment.

This position will play a key role in providing executive-level administrative and office coordination support, primarily assisting the Chief Medical Officer while also supporting broader executive team operations.

Responsibilities

• Provide high-level administrative support to the Chief Medical Officer, including complex C-suite calendar management
• Coordinate and manage executive scheduling, meetings, and logistics
• Process and submit travel and expense reports for executives and maintain accurate documentation
• Provide monthly expense submission support for multiple members of the executive team
• Coordinate office operations during weekly onsite hours, including restocking supplies and assisting with facilities needs
• Manage ordering of office supplies and operational items through platforms such as Amazon, Instacart, Costco, and Office Depot
• Assist with new hire onboarding logistics and meeting coordination
• Support executive travel planning and scheduling as needed

Qualifications

• 5+ years of Executive Assistant experience
• Demonstrated experience supporting C-suite executives
• Experience managing travel arrangements and expense reporting
• Experience with office coordination or small office management strongly preferred

Work Schedule

• 15–20 hours per week
• Tuesdays onsite: 9:30 AM – 3:30 PM PT
• Monday, Wednesday, Thursday, Friday: 2–3 hours per day (remote)

Compensation

This position offers an hourly pay rate of $52/hour, when converted salary of approximately $110,000 plus a comprehensive benefits package.

Equal Opportunity Employment

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.