Executive Admin Assistant to the CCO – Budget & Events

Young World Physical Education

Houston (TX)

On-site

USD 41,280 - 50,957

Full time

14 days+

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Job summary

Harris County Department of Education in Houston, TX is seeking an Administrative Assistant to support the Chief Communications Officer. You will manage calendars, budgets, and event support while maintaining accurate records and providing excellent customer service.

Responsibilities include preparing databases and budget inputs, reconciling reports, and coordinating cross‑divisional communication. Requires strong English skills, four years of related experience, and confidentiality in handling

Qualifications

Education: High school diploma or GED; some college preferred.
Experience: Four years related experience; knowledge of purchasing policies.
Specialized training in software applications used by the division.
Strong English language skills and exceptional organizational abilities.

Responsibilities

Prepare and maintain databases/spreadsheets for Chief Communications Officer projects.
Assist in planning and preparing the division annual budget.
Monitor budgets; input budget amendments as needed.
Reconcile monthly budget reports and pcards.
Coordinate communication among Business Services, Purchasing and CCO staff.
Process payments, purchase orders in financial software; travel reimbursements in TMS.
Process procurement card transactions promptly.
Assist with travel arrangements and weekly financial reporting.
Maintain confidentiality and professional public relations.