Marketing & Events Administrative Coordinator

MARKETING & CLIENT ENGAGE; Houston (TX); On-site; USD 36,000 - 45,000; Full time

Job summary

Harris County Department of Education Marketing & Client Engagement in Houston, Texas seeks an Administrative Assistant to coordinate meetings, support budget processing, and assist with marketing initiatives.

The role requires a HS diploma or GED (some college preferred), 3+ years of related experience, strong typing (50 wpm), and proficiency in MS Office and Adobe Creative Suite. English fluency and good communication are essential.

Qualifications

• High school diploma or GED; some college preferred
• Three years of related work experience
• Typing speed minimum 50 wpm
• Proficient with MS Office (Word, Excel, PowerPoint, Outlook) and Adobe Suite (InDesign, Photoshop)
• Strong written and spoken English
• Excellent interpersonal, communication and problem-solving skills
• Accurate with numerical information and budgeting
• Ability to multi-task and manage multiple projects
• Willing to learn new software for content editing and CRM tools
• Spanish proficiency preferred but not required

Responsibilities

• Coordinate meetings and manage special events
• Prepare information packets for exhibitions and marketing opportunities
• Attend training activities relevant to the role
• Assist director of client engagement on department projects
• Maintain positive relations with staff and the public
• Develop marketing timelines and processes for HCDE
• Create PowerPoint presentations for assigned projects
• Perform general secretarial duties and calendar management
• Process and maintain budgets including accounts payable and P-card purchases
• Prepare contracts and supporting documents
• Coordinate purchases for supplies, registrations and travel
• Format and clean Excel data, create data tables and charts
• Maintain confidentiality of information
• Maintain HCDE conference exhibit calendar
• Perform other duties as assigned

Skills

Typing 50 wpm

MS Office

Adobe Suite

English proficiency

Communication

Numerical accuracy

Multi-tasking

Website editing skills

AP Style

Spanish preferred

Education

HS diploma/GED

Tools

MS Word

Excel

PowerPoint

Outlook

InDesign

Photoshop

CRM software

Job description

Harris County Department of Education Marketing & Client Engagement in Houston, Texas seeks an Administrative Assistant to coordinate meetings, support budget processing, and assist with marketing initiatives.

The role requires a HS diploma or GED (some college preferred), 3+ years of related experience, strong typing (50 wpm), and proficiency in MS Office and Adobe Creative Suite. English fluency and good communication are essential.