Administrative Assistant II – Business Services

Harris County; Houston (TX); On-site; USD 57,000 - 75,000; Full time

Benefits offered by this job

Medical, vision, and dental insurance

Wellness program

Professional development opportunities

Flexible spending accounts

457 deferred compensation plans

Retirement pension (TCDRS)

Transportation assistance

Disability and life insurance

PSLF eligible

Job summary

Harris County is seeking an experienced administrative professional to support the Business Services Division within the Office of the County Engineer. The role involves coordinating contracts, procurement, correspondence, records, budgets, and onboarding, while handling confidential information with discretion.

The ideal candidate excels in organization, communication, and multi-tasking, and will interact professionally with County staff, vendors, and external stakeholders.

Qualifications

• Excellent writing and communication abilities are required.
• Strong customer service and relationship-building skills.
• Highly organized with multitasking ability and attention to detail.
• Proficiency in Microsoft Office and standard business software.
• Ability to collaborate with staff, vendors, and leadership.
• Sound judgment and ability to handle confidential information.

Responsibilities

• Provide administrative support to Business Services leadership and staff.
• Assist with contracts and procurement document prep, routing, filing, and records management.
• Maintain contract, procurement, and division records and documentation.
• Track deadlines, approvals, and action items for the division.
• Prepare and edit correspondence, reports, and agendas.
• Coordinate calendars, meetings, and meeting materials.

Skills

Writing skills

Customer service

Organizational skills

MS Office proficiency

Collaboration

Prioritization

Education

Associate Degree

Bachelor’s Degree

Tools

Microsoft Office

Job description

Position Overview:

This position provides administrative and operational support to the Business Services Division within the Office of the County Engineer. The role supports division leadership and staff with contracts and procurement activities, administrative coordination, scheduling, correspondence, records management, and other day-to-day business needs. The ideal candidate is organized, dependable, and able to manage multiple priorities while handling sensitive and confidential information. This position requires strong communication skills, attention to detail, sound judgment, and the ability to work professionally with County staff, vendors, contractors, and other stakeholders.

Job Duties:

• Provide administrative support to Business Services leadership and staff.
• Assist with administrative activities related to contracts and procurement, including document preparation, routing, tracking, filing, and record maintenance.
• Maintain and organize contract, procurement, and other division records and documentation.
• Track deadlines, pending items, approvals, and other action items for the division.
• Prepare and edit correspondence, reports, memoranda, agendas, and other documents.
• Coordinate calendars, meetings, meeting materials, and follow-up items.
• Assist with the preparation and tracking of Commissioners Court agenda items for assigned matters.
• Coordinate and assist with special projects and assignments as needed.
• Assist with new hire onboarding and other administrative needs within the division.
• Coordinate space planning and space allocation for employees.
• Maintain and coordinate office supply needs across assigned divisions and buildings.
• Assist with budget-related administrative activities as assigned.
• Communicate professionally with executive leadership, County departments, vendors, contractors, and other stakeholders.
• Maintain confidentiality and appropriately handle sensitive information and records.
• Perform other duties as assigned.

Harris County is an Equal Opportunity Employer

https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

If you need special services or accommodations, please call [phone] or email [e-mail]

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Education:

• Associate Degree.

Experience:

• Four (4) years of progressively responsible administrative experience supporting business operations, contracts, procurement, or executive leadership.

Knowledge, Skills, & Abilities (KSAs)

• Excellent writing skills, including mastery of spelling and grammar.
• Excellent customer service skills, including service to external and internal customers, as demonstrated by establishing a positive rapport.
• Possesses strong organizational skills (able to multitask), good written presentation skills, excellent verbal and written communication skills, and is detail-oriented.
• Advanced Microsoft Office skills, with the ability to become familiar with Universal Services-specific software.
• Proficiency in collaboration and prioritization of duties. Mature, flexible, supportive, dependable, works both autonomously and cooperatively, and desires to undertake new and varied projects and responsibilities.
• Diplomatic, trustworthy, creative, poised, and maintains confidentiality.
• Possesses strong critical thinking skills.

Emergency Deployment & Continuity of Operations Requirement:

In accordance with Harris County’s Continuity of Operations Plan (COOP) Policy, this position is subject to emergency response and deployment protocols. The employee may be designated as supporting a Mission Essential Function (MEF) and must:

• Participate in the classification of departmental staff based on MEF responsibilities.
• Be available for temporary deployment to an alternative work location, role, or telework assignment during emergencies.
• Confirm work assignments with their supervisor before reporting to any worksite during such events.
• Remain flexible in assuming alternative duties as directed to support continuity of County operations.

NOTE:

Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Education:

• Bachelor’s Degree.

Knowledge, Skills & Abilities (KSAs)

• Knowledge of proven ways to add value by assisting a director.
• Impeccable verbal and written communication skills.
• Knowledge of how to create compelling presentations using software creatively.
• Ability to use sound judgment to solve problems and advance important issues.

Position Type and Typical Hours of Work:

Full-Time | Regular | 40 hours per week.

Subject to early mornings, late evenings, weekends, and holidays at times, depending upon the project or workload.

Salary

Commensurate experience, based on 26 pay periods.

Physical Demands and Environmental Exposure

Most assignments will be performed in an office, meeting, or operations command center environment, but some fieldwork may be required. Extended work hours may be required during the activation of disaster recovery operations for an unspecified length of time (varies based on the extent of the event).

This position requires bending, stooping, and lifting up to 25 lbs., frequent walking, standing, sitting, reaching, and ascending/descending stairs. The physical demands described here are representative of those an employee must meet to perform the essential functions of this job successfully.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

FEATURED BENEFITS

• Medical, vision, and dental insurance.
• Wellness.
• Professional development opportunities.
• Flexible spending accounts.
• 457 deferred compensation plans.
• Retirement pension (TCDRS).
• Transportation assistance (Metro Ride Sponsor Program).
• Disability and life insurance.
• Harris County is a Qualified Employer for the Public Service Loan Forgiveness Program (PSLF).

Employment may be contingent on passing a drug screen and meeting other standards. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.