Administrative Assistant

Young World Physical Education; Houston (TX); On-site; USD 41,280 - 50,957; Full time

Job summary

Harris County Department of Education in Houston, TX is seeking an Administrative Assistant to support the Chief Communications Officer. You will manage calendars, budgets, and event support while maintaining accurate records and providing excellent customer service.

Responsibilities include preparing databases and budget inputs, reconciling reports, and coordinating cross‑divisional communication. Requires strong English skills, four years of related experience, and confidentiality in handling

Qualifications

• Education: High school diploma or GED; some college preferred.
• Experience: Four years related experience; knowledge of purchasing policies.
• Specialized training in software applications used by the division.
• Strong English language skills and exceptional organizational abilities.

Responsibilities

• Prepare and maintain databases/spreadsheets for Chief Communications Officer projects.
• Assist in planning and preparing the division annual budget.
• Monitor budgets; input budget amendments as needed.
• Reconcile monthly budget reports and pcards.
• Coordinate communication among Business Services, Purchasing and CCO staff.
• Process payments, purchase orders in financial software; travel reimbursements in TMS.
• Process procurement card transactions promptly.
• Assist with travel arrangements and weekly financial reporting.
• Maintain confidentiality and professional public relations.

Skills

English language proficiency

Organizational skills

Interpersonal skills

Software applications training

Typing 60 wpm

Budgeting experience

Recordkeeping

Customer service mindset

Education

High school diploma or GED

Tools

Travel Management System (TMS)

Financial software

Spreadsheets (Excel/Sheets)

Job description

Administrative Assistant

Harris County Department of Education COMMUNICATION & CREATIVE SERVICES - Houston, Texas

Job Details

• Job ID: 5819537
• Application Deadline: Posted until filled
• Posted: Jul 07, 2026 5:00 AM (UTC)
• Starting Date: Immediately

Job Description

Primary Purpose: Assist the Chief Communications Officer with daily tasks including general recordkeeping, budget, calendaring, meeting preparation and event support.

Qualifications

Education/Certification:

• High school diploma or GED certificate, some college preferred and/or specialized training

Special Knowledge/Skills:

• Proficient in the use of the English language, both oral and written
• Proficient organizational, communication and interpersonal skills
• Specialized training in software applications used by the division
• Ability to type and keyboard by touch a minimum of 60 words per minute
• Ability to operate calculator, personal computer, and other office equipment as required
• Ability to work with numbers in an accurate and rapid manner
• Ability to maintain accurate and auditable records
• Outstanding customer service mindset and practices

Experience:

• Four years related experience
• Knowledge of HCDE purchasing policies and procedures

Major Responsibilities and Duties

• Prepare and maintain a variety of databases/spreadsheets for Chief Communications Officer projects and activities.
• Assist in planning and preparing the Chief Communications Officer Division annual budget.
• Monitor Communications, Technology and Marketing division budgets; prepare and input budget amendments as needed and approved by Chief Communications Officer.
• Reconcile monthly/annual budget reports and pcards.
• Coordinate communication among Business Services, Purchasing and Chief Communications Officer and reporting division personnel regarding budget items, reports and timelines.
• Prepare and input payment authorizations, purchase orders in the financial software, travel and mileage reimbursements in the Travel Management System (TMS).
• Process Requests to Attend and associated travel reimbursement documentation and forms.
• Process procurement card transactions in a timely manner.
• Assist the Chief Communications with travel arrangements and reimbursements, weekly ad hoc financial reporting and planning and scheduling.
• Assist Communications and Marketing divisions with event support as needed.
• Assist with inventory records for the division.
• Maintain confidentiality of information.
• Conduct special projects as requested by the Chief Communications Officer.
• Maintain good public relations with Department personnel, clients and the public.
• Maintain a warm personality, positive attitude and neat appearance.
• Perform other duties as assigned.

Position Type: Full-Time

Salary: $41,280 to $50,957 Per Year

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources
• 6300 Irvington Blvd.
• Houston, Texas 77022
• Phone: [phone]
• Email: [e-mail]