Education Programs Administrative Coordinator

Houston City College in; Houston (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Houston Community College (HCC) is seeking an Administrative Assistant (Education) to provide principal support in the office by handling recurring procedures, scheduling, and coordinating day-to-day tasks. You will respond to student and community inquiries, manage calendars, support dual credit recruitment and events, and prepare basic reports as directed.

This role requires strong MS Office and organizational skills to keep operations running smoothly.

Qualifications

• High school diploma or equivalent.
• 2 years progressive secretarial experience required.
• 3 years experience preferred.

Responsibilities

• May be responsible for semester course scheduling, and track enrollment/personnel matters.
• Respond to special projects, frequently under deadline conditions.
• Respond to student and community inquiries as they arise.
• Manage supervisor's calendar.
• May support the implementation of dual credit recruitment, workshops, and other events.
• May provide support in coordinating and developing course offerings for regional dual credit programs.
• Gather documents necessary to hire part-time faculty and staff.
• May develop course schedule spreadsheets as directed by the supervisor.
• Inventory office supplies to prepare orders for purchase.
• Coordinate, schedule travel for Department faculty and staff.
• File correspondence, records, and other department documents.
• Prepare basic reports, such as budget, payroll and enrollment reports, as directed by supervisor.
• Send, receive, and distribute faxes.
• Answer and screen phone calls, handling multiple lines.

Skills

MS Office Programs

Information Management Systems

Organizational & communication skills

Education

High school diploma or equivalent

2 years experience progressive secretarial experience

3 years experience preferred

Job description

Houston Community College (HCC) is seeking an Administrative Assistant (Education) to provide principal support in the office by handling recurring procedures, scheduling, and coordinating day-to-day tasks. You will respond to student and community inquiries, manage calendars, support dual credit recruitment and events, and prepare basic reports as directed.

This role requires strong MS Office and organizational skills to keep operations running smoothly.