Administrative Assistant

MARKETING & CLIENT ENGAGE; Houston (TX); On-site; USD 36,000 - 45,000; Full time

Job summary

Harris County Department of Education Marketing & Client Engagement in Houston, Texas seeks an Administrative Assistant to coordinate meetings, support budget processing, and assist with marketing initiatives.

The role requires a HS diploma or GED (some college preferred), 3+ years of related experience, strong typing (50 wpm), and proficiency in MS Office and Adobe Creative Suite. English fluency and good communication are essential.

Qualifications

• High school diploma or GED; some college preferred
• Three years of related work experience
• Typing speed minimum 50 wpm
• Proficient with MS Office (Word, Excel, PowerPoint, Outlook) and Adobe Suite (InDesign, Photoshop)
• Strong written and spoken English
• Excellent interpersonal, communication and problem-solving skills
• Accurate with numerical information and budgeting
• Ability to multi-task and manage multiple projects
• Willing to learn new software for content editing and CRM tools
• Spanish proficiency preferred but not required

Responsibilities

• Coordinate meetings and manage special events
• Prepare information packets for exhibitions and marketing opportunities
• Attend training activities relevant to the role
• Assist director of client engagement on department projects
• Maintain positive relations with staff and the public
• Develop marketing timelines and processes for HCDE
• Create PowerPoint presentations for assigned projects
• Perform general secretarial duties and calendar management
• Process and maintain budgets including accounts payable and P-card purchases
• Prepare contracts and supporting documents
• Coordinate purchases for supplies, registrations and travel
• Format and clean Excel data, create data tables and charts
• Maintain confidentiality of information
• Maintain HCDE conference exhibit calendar
• Perform other duties as assigned

Skills

Typing 50 wpm

MS Office

Adobe Suite

English proficiency

Communication

Numerical accuracy

Multi-tasking

Website editing skills

AP Style

Spanish preferred

Education

HS diploma/GED

Tools

MS Word

Excel

PowerPoint

Outlook

InDesign

Photoshop

CRM software

Job description

Administrative Assistant

Harris County Department of Education Marketing & Client Engagement - Houston, Texas Open in Google Maps

Job Details

Job ID: 5873768
Application Deadline: Posted until filled
Posted: Aug 06, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Primary Purpose:

To coordinate all Marketing and Client Engagement projects and assist with the development of processes and timelines for HCDE divisions, provide administrative assistant support within the division as well as process and maintain budget.

Qualifications:

Education/Certification:

• High school diploma or GED certificate, some college preferred

Special Knowledge/Skills:

• Ability to type a minimum of 50 words per minute
• Proficient use of computer (PC and MAC) and applications including Microsoft Office (Word, Excel, Power Point and Outlook), Adobe Suite (InDesign, Photoshop)
• Proficient use of the English language, both oral and written
• Effective/efficient interpersonal, communication and problem-solving skills
• Accurate and precise with numerical information
• Ability to multi-task projects
• Ability to acquire additional software and/or programming skills as necessary for website content editing, online form builder, customer relationship management and mass notification systems
• Demonstrated proficiency in AP Style and editing
• Proficiency in Spanish communication preferred but not required

Experience:

• Three years, or the equivalent, in related job experience

Major Responsibilities and Duties:

• Help coordinate and prepare for meetings and other special events.
• Assemble HCDE information packets for special events, exhibits and/or marketing opportunities.
• Participate in training activities appropriate to job functions.
• Assist director of client engagement with key departmentwide projects.
• Maintain good public relations with department personnel and the public.
• Develop marketing timelines and processes that can be implemented throughout HCDE.
• Create PowerPoint presentations specific to assigned projects.
• Perform general secretarial duties, including filing, organizing routine work activities, setting appointments and maintaining division calendar.
• Process and maintain budget, including records of all accounts payable requisitions, Purchase Orders, and P-card purchases for Marketing and Client Engagement.
• Prepare contracts and supporting documentation.
• Coordinate and process purchases for supplies, conference registrations and travel.
• Format excel spreadsheets for CRM database; handle database cleanup, prepare mailing labels using mail merge function; and assist in creating data tables and charts.
• Maintain confidentiality of information.
• Maintain the HCDE conference exhibit calendar
• Perform other duties as assigned.

Position Type: Full-Time
Salary: $36,480 to $45,043 Per Year

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources
• 6300 Irvington Blvd.
• Houston, Texas 77022
• Phone: [phone]
• Email: [e-mail]