Campus Administrative Scheduler & Office Coordinator

Houston City College; Brownwood (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Houston Community College is seeking an administrative professional to provide principal support in the office, handling routine procedures and calendar management.

You will assist with scheduling, enrollment tracking, respond to inquiries, support dual credit recruitment and event coordination, and prepare basic reports. Proficiency with MS Office and information management systems is required.

Qualifications

• High school diploma or equivalent required.
• 2 years progressive secretarial experience required.
• 3 years experience preferred.
• MS Office Programs experience required.
• Information Management Systems proficiency preferred.
• Strong organizational and communication abilities.

Responsibilities

• May assist with semester course scheduling and enrollment tracking.
• Respond to special projects under deadline conditions.
• Respond to student and community inquiries as they arise.
• Manage supervisor’s calendar.
• Support dual credit recruitment, workshops, and events.
• Coordinate and develop course offerings for regional dual credit programs.
• Gather documents to hire part-time faculty and staff.
• Develop course schedule spreadsheets as directed by supervisor.
• Inventory office supplies and prepare purchase orders.
• Coordinate travel for Department faculty and staff.
• File correspondence, records, and other department documents.
• Prepare basic reports such as budget, payroll and enrollment reports.
• Handle faxes, answer and screen phone calls, and manage multiple lines.

Skills

MS Office Programs

Information Management Systems

Organizational & communication skills

Education

High school diploma or equivalent

2 years experience progressive secretarial experience

3 years experience preferred

Job description

Houston Community College is seeking an administrative professional to provide principal support in the office, handling routine procedures and calendar management.

You will assist with scheduling, enrollment tracking, respond to inquiries, support dual credit recruitment and event coordination, and prepare basic reports. Proficiency with MS Office and information management systems is required.