Administrative Assistant to Executive Leadership

Young World Physical Education; Houston (TX); On-site; USD 49,500 - 60,500; Full time

Job summary

A Texas-based educational organization is seeking an Administrative Assistant to the Executive Leadership Team. This role provides essential administrative support to senior executives, ensuring effective coordination of schedules and communications. The ideal candidate will have a high school diploma and extensive administrative experience, particularly in educational or nonprofit settings. Proficiency in Microsoft Office and bilingual skills in English and Spanish are preferred. The position is full-time with a salary of $55,000 and requires professionalism and discretion.

Qualifications

• Minimum of 5 years of professional administrative experience.
• Proven ability to manage multiple executive calendars.
• Strong gatekeeping and organizational skills.

Responsibilities

• Provide high-level admin support to senior leaders.
• Manage calendars and prep communications.
• Maintain confidentiality and professionalism.

Skills

Advanced organization

Time management

Multitasking skills

Strong written communication

Proficiency in Microsoft Office Suite

Bilingual (English/Spanish)

Education

High school diploma or equivalent

College coursework in business administration

Tools

Microsoft Office Suite

Job description

Administrative Assistant to Executive Leadership

The Administrative Assistant to the Executive Leadership Team provides high-level administrative, organizational, and operational support to the CFO, CSO, CSEAO, and COO. This role is critical to ensuring seamless coordination of executive calendars, meetings, communications, and confidential matters across academic, financial, operational, and external affairs functions.

The position requires exceptional professionalism, discretion, attention to detail, and the ability to manage competing priorities in a fast-paced, mission-driven educational organization.

POSITION SUMMARY

Provide high-level admin support to senior leaders across multiple departments, manage calendars, prep communications, and gatekeep by maintaining confidentiality and professionalism.

EDUCATION AND EXPERIENCE

Minimum Qualifications

• High school diploma or equivalent required.
• College coursework in business administration or related fields preferred.

Preferred Qualifications

• Minimum of 5 years of professional administrative experience, including direct support to senior-level executives.
• Demonstrated ability to manage multiple executive calendars and competing priorities.
• Strong gatekeeping and organizational skills, with experience preparing high-quality documents and reports.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook; Access preferred).
• Experience in an educational or nonprofit environment preferred.
• Bilingual (English/Spanish) preferred.
• Must successfully pass a background investigation.

Certification & Licenses

• Valid Texas Driver's License with an acceptable driving record.

SKILLS, KNOWLEDGE, AND ABILITIES

Skills

• Advanced organization, time management, and multitasking skills.
• Strong written, verbal, and interpersonal communication skills.
• Ability to prepare, maintain, and manage accurate records and documentation.
• Proficiency with standard office equipment and software applications.
• Ability to support meetings, presentations, and executive communications.

Abilities

• Maintain strict confidentiality and exercise sound professional judgment.
• Work independently with minimal supervision while supporting multiple leaders.Adapt quickly to changing priorities and deadlines.
• Communicate effectively with diverse internal and external stakeholders.
• Analyze information, organize data, and follow through on assigned tasks.
• Collaborate effectively as part of an executive support team.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

• Work is primarily performed in a professional office environment.
• Physical demands include occasional lifting, carrying, pushing, or pulling materials.
• Position requires significant fine motor skills for keyboarding and document handling.
• Physical activity distribution: approximately 70% sitting, 15% walking, and 15% standing.

PLEASE OPEN ATTACHMENT FOR COMPLETE JOB DESCRIPTION DUTIES.

Salary: $55,000

FLSA Status: Exempt

Employment Status: Full-Time

Position Type: Full-time

Job Categories: Support Staff > Administrative Assistant

Contact Information

• Juan J Santos, Executive Director of Human Talent
• 2950 Broadway St.
• Houston, Texas 77017
• Phone: [phone]
• Email: [e-mail]