Executive Assistant to Leaders - Calendars, Travel & Ops

OpenLoop Health, Inc.; Northern (KY); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical plan

Dental plan

Vision plan

Flexible PTO

Job summary

OpenLoop Health, Inc. is seeking an Executive Assistant to support two or more leaders with scheduling, coordination, and administrative execution.

You will help leaders move faster by creating order, anticipating needs, and ensuring important details are not missed in a fast-moving environment. Ideal candidates have 3+ years of administrative or executive support experience, strong organizational skills, and excellent communication.

Qualifications

• 3+ years of administrative, coordinator, executive support, operations or project support experience.
• Strong organizational skills and exceptional attention to detail.
• Clear written and verbal communication.
• Ability to prioritize, stay calm under pressure, and manage multiple moving pieces at once.

Responsibilities

• Manage complex calendars and meeting logistics across multiple stakeholders and time zones.
• Coordinate travel, expenses, events, and administrative tasks with attention to detail and strong follow-through.
• Prepare meeting agendas, briefing materials, slides, and other support documents as needed.
• Track action items and follow up with stakeholders to ensure timely execution.
• Serve as a reliable point of coordination across teams, helping leaders stay organized and responsive.
• Handle sensitive information with professionalism and discretion.

Skills

Calendar management

Travel coordination

Meeting prep

Communication

Discretion

MS Office

Tools

MS Office

G Suite

Job description

OpenLoop Health, Inc. is seeking an Executive Assistant to support two or more leaders with scheduling, coordination, and administrative execution.

You will help leaders move faster by creating order, anticipating needs, and ensuring important details are not missed in a fast-moving environment. Ideal candidates have 3+ years of administrative or executive support experience, strong organizational skills, and excellent communication.