Senior Administrative Assistant — Heart & Vascular (IL)

Hugh Chatham Memorial Hospital; Oak Lawn (IL); Presencial; USD 37.000 - 55.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health benefits

Paid time off

Retirement plan with employer match

Descripción de la vacante

Advocate Health in Illinois seeks an Administrative Assistant to support multiple executive leaders, manage complex calendars, coordinate meetings and site visits, and plan events onsite.

The role requires 3+ years supporting executives, strong MS Office 365 skills, high confidentiality, excellent communication, and meticulous organization; typical hours are 40 per week, on-site 8am–5pm.

Formación

• Typically requires a minimum of 3 years' experience as an Administrative Assistant supporting executive level.

Responsabilidades

• Schedules and prioritizes calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes meetings and events, including agenda prep, site selection, and document development.
• Answers, screens, and greets visitors, providing information and inquiries handling.
• Resolves problems and prioritizes needs using policies and procedures.
• Performs complex word processing and document creation with minimal guidance.
• Compiles reports, graphics, and data; creates reports and displays data as needed.
• Maintains filing systems and confidential records.
• Opens, reads and prioritizes mail; initiates return correspondence as appropriate.

Conocimientos

Time management

Confidentiality

Initiative

Communication

MS Office

Document creation

Organization

Educación

High School Diploma

Descripción del empleo

Advocate Health in Illinois seeks an Administrative Assistant to support multiple executive leaders, manage complex calendars, coordinate meetings and site visits, and plan events onsite.

The role requires 3+ years supporting executives, strong MS Office 365 skills, high confidentiality, excellent communication, and meticulous organization; typical hours are 40 per week, on-site 8am–5pm.