Executive Admin Assistant (Temporary, On-site)

Ignite Human Capital LLC; Escondido (CA); On-site; USD 30,000 - 44,000; Full time

Job summary

Ignite Human Capital LLC is seeking an Administrative Assistant for a 3-month, on-site assignment in Escondido, CA. You will support C-suite and department leaders, handle front-office tasks, and help coordinate meetings, travel, and records.

Ideal candidates have a high school diploma, 2+ years of office experience, and proficiency with Microsoft Office. The role requires strong communication, organization, and discretion in handling confidential information.

Qualifications

• High school diploma or GED.
• 2+ years of office experience.
• Preferred: healthcare setting experience.
• Strong communication and organizational skills.
• Proficiency with Microsoft Office.

Responsibilities

• Greet and direct visitors and staff.
• Answer incoming calls promptly and professionally.
• Open, date‑stamp, and distribute mail; manage postage.
• Support leadership and Board with meetings, travel, and minutes.
• Coordinate travel arrangements for leadership and managers.
• Schedule and manage conference room reservations and catering.
• Submit corporate receipts and invoices through finance software.
• Monitor and reconcile credit card purchases and statements.
• Track office supply inventory and reorder as needed.
• Maintain office equipment and report issues through facilities system.

Skills

Communication

Organizational skills

Independent and team work

Multitasking

Discretion

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Ignite Human Capital LLC is seeking an Administrative Assistant for a 3-month, on-site assignment in Escondido, CA. You will support C-suite and department leaders, handle front-office tasks, and help coordinate meetings, travel, and records.

Ideal candidates have a high school diploma, 2+ years of office experience, and proficiency with Microsoft Office. The role requires strong communication, organization, and discretion in handling confidential information.